The Purchasing Agent is responsible for the development, implementation and supervision of all processes and procedures relative to the purchasing of personal property and services for the Township, disposal of obsolete and/or surplus personal property, and the fixed assets inventory. This involves the establishment of policies to enforce municipal, state, and federal purchasing regulations. The Purchasing Agent serves as Resource Management Officer in accordance with the Emergency Management Plan, and as Public Agency Compliance Officer in accordance with N.J.A.C.17:27-3.5.
The goal of the Bernards Township Purchasing Department is to provide the highest quality of goods and services to the various departments in a timely manner and at the lowest possible price. The Division of Purchasing coordinates and oversees the acquisition of all services, equipment and products utilized by Bernards Township in all of its daily operations
The Division of Purchasing conducts all Township purchasing activities in accordance with the Local Public Contract Law of the State of New Jersey, specifically N.J.S.A. 40A:11-1 et seq. and attendant rules, N.J.A.C. 5:34 et se
Frequently Asked Questions
Vendors are encouraged to make an appointment before calling on the Township Purchasing Office to assure availability of Purchasing personnel. No assurance can be given to vendors who arrive unannounced. Appointments may be made by contacting the Purchasing Office at 908-204-3065, Monday through Friday between the hours of 8:30 and 4:00pm.
Effective September 1, 2005, a Business Registration Certificate is required from all vendors doing business with Bernards Township. This certificate is required upon award through an RFP, RFQ and RFB process.
Request For Proposal (RFP)
RFP's may be employed for the procurement of specialized professional services and highly technical systems.
Request for Quotation (RFQ)
Purchases between $2,500.00 and the statutory bid threshold of $ 44,000.00 requires a Request of Quotation (RFQ). The Purchasing Office shall provide the required forms to be submitted at the time and date specified or accept an informal quote depending on the commodity. RFQ's received after the date and time specified will not be accepted.
Request for Bids (RFB)
Public Bids are required for any commodity, service, or public improvement when the anticipated expenditure exceeds the statutory bid threshold ($44,000.00), pursuant to N.J S.A. 40A:11-3, and must be submitted in accordance with the terms and conditions prescribed in the bid specifications.
Request for Bids (RFB), documents are available to download from our website. All RFB's must be submitted on forms supplied by the Township. There may be a charge for a set of specifications as noted in the Notice to Bidders. Bid documents can be sent via FedEx providing payment in advance and requestors FedEx account number. Bid packages will be sent by most cost effective rate. Bernards Township will incur no expense in sending out bid packages.
Bid addenda will be issued on the township website. It will be the bidders sole responsibility to be knowledgeable of all addenda related to this procurement.
Vendors are encouraged to read the Courier News legal advertisement or visit the township web site for "Notice to Bidders" for legal notification.
RFB's are publicly opened and read aloud on the date, time and location specified. Prospective bidders are invited to attend all openings. RFBs are available for inspection after bids have been opened.
Approval Process - Bids are evaluated for the responsive, responsible bidder’s compliance with bid specifications. After analysis, a resolution of award is submitted to the Bernards Township Committee. All awards or rejections normally occur within a thirty- (30) day time frame, but in no case more than sixty (60) days.
Notification of award/rejection will be made by written communication.
Bids are evaluated for the best price, compliance with bid specifications, financial responsibility, reputation of vendor, service availability, and other relevant considerations.
After analysis, a recommendation is submitted to the Township Committee for award. All awards or rejections normally occur within a thirty (30) day time frame, but in no case more than sixty (60) days.
Notification of award/rejection will be made in writing.
Vendors are encouraged to read the Courier News or visit the Township web site for RFP, RFQ and RFB announcements.