Departments & Services
- The Purchasing Agent is responsible for the development, implementation
and supervision of all processes and procedures relative to the
purchasing of personal property and services for the Township,
disposal of obsolete and/or surplus personal property, and the
fixed assets inventory. This involves the establishment of policies
to enforce municipal, state, and federal purchasing regulations.
The Purchasing Agent serves as Resource Management Officer in
accordance with the Emergency Management Plan, and as Public Agency
Compliance Officer in accordance with N.J.A.C. 17:27-3.5.
- The goal of the Bernards Township Purchasing Department is to
provide the highest quality of goods and services to the various
departments in a timely manner and at the lowest possible price.
The Division of Purchasing coordinates and oversees the acquisition
of all services, equipment and products utilized by Bernards Township
in all of its daily operations.
- The Division of Purchasing conducts all Township purchasing activities
in accordance with the Local Public Contract Law of the State
of New Jersey, specifically N.J.S.A. 40A:11-1 et seq. and attendant
rules, N.J.A.C. 5:34 et seq.
Frequently Asked Questions
- Q:How can I make an appointment?
- A:Vendors are encouraged
to make an appointment before calling on the Township Purchasing
Office to assure availability of Purchasing personnel. No assurance
can be given to vendors who arrive unannounced. Appointments
may be made by contacting the Purchasing Office at 908-204-3065,
Monday through Friday between the hours of 8:30a.m. and 4:00p.m.
- Q:What is a Business Registration
- A:Effective September 1,
2005, a Business Registration Certificate is required from
all vendors who receive any payment above $ 4,350.00 annually
from Bernards Township. This certificate is mandatory when submitting any
RFP, RFQ and RFB documents.
- Q:What Procurement Methods
- A:Request For Proposal (RFP)
RFP's may be utilized for the procurement of specialized professional
services and highly technical systems.
- Request for Quotation (RFQ)
- Purchases between $2,500.00 and the statutory bid threshold of $ 29,000.00
will generally require a Request of Quotation (RFQ). The Purchasing
Office shall provide the required forms to be submitted at
the time and date specified or accept an informal quote depending on the
commodity. RFQ's received after the date and time specified will not be
- Request for Bids (RFB)
- These are generally required for any commodity, service, or public improvement
when cost exceeds the statutory bid threshold ($29,000.00),
pursuant to NJ S.A. 40A: 11-3, and must be submitted in accordance
with the terms and conditions prescribed in the respective package.
- For all RFB's, a vendor may write, e-mail or
call for a package, which Purchasing will supply. Generally there is no
charge for a set of specifications, however, if you want a package mailed
to you, you must supply us with a Federal Express account number and we
will send it to you. Bernards Township will incur no expense in sending
out bid packages.
- All RFB's must be submitted on forms supplied by the Township. For packages
that contain plans or detailed specifications, there may be
a fee. Vendors are encouraged to read the Courier News or visit
the Township web site publications of "Notice to Bidders" for
current RFB announcements.
- RFB's are publicly opened and read aloud at the date, time and location
specified. Prospective bidders are invited to attend all openings.
IFBs are available for inspection after bids have been opened.
- Q:What is the approval process?
- A:Bids are evaluated for the best price, compliance
with bid specifications, financial responsibility, reputation
of vendor, service availability, and other relevant considerations.
- After analysis, a recommendation is submitted to the Township Committee
for award. All awards or rejections normally occur within a
thirty (30) day time frame, but in no case more than sixty
Notification of award/rejection will be made in writing.
- Q:Where can I find bid announcements?
- A:Vendors are encouraged
to read the Courier News or visit the Township web site for
RFP, RFQ and RFB announcements.
Thank you for visiting our website. Please contact
us whenever an issue is important to you. The Township
Committee and Administrator depend on your thoughts
and comments, to ensure that at all times our service
offerings are community driven.