BERNARDS TOWNSHIP SEWERAGE AUTHORITY

MINUTES OF THE OPERATING MEETING

MAY 20, 2009

                                                         

Vice-Chairman Carpenter called the meeting of the Bernards Township Sewerage Authority to order at 6:02 p.m. on May 20, 2009 in the Conference Room of the Municipal Building, Collyer Lane, Basking Ridge, New Jersey.

 

MEMBERS PRESENT:       Ms. Boquist; Mr. Carpenter; Ms. Gaziano

 

MEMBERS ABSENT:         Mr. Malay; Ms. Pavlini

 

STAFF PRESENT:                Mr. Roger Bowlby, Plant Superintendent; Ms. Marie Eula, Human Resources Manager; Mr. Peter Messina, Administrator; Mr. Glen Plesnarski, BTSA Collections Supervisor; Mr. Joseph Sordillo, Esq., BTSA Attorney; Mr. Nicholas Valese, Hatch Mott MacDonald

 

OTHERS PRESENT:            Ms. Michelle Marvel, Bernards Township Resident; Mr. Len Rocci, Bernards Township Resident; Kathleen Rocci, Bernards Township Resident

 

 

OPEN PUBLIC MEETING STATEMENT

Vice-Chairman Carpenter read the following statement: “Adequate notice of this meeting was posted on the bulletin board in the Municipal Building, One Collyer Lane, Basking Ridge, New Jersey; e-mailed to the Bernardsville News, Bernardsville, and faxed to the Courier News, Bridgewater, New Jersey, and was filed with the Township Clerk, all on December 22, 2008.  Any motion to go into closed session will be deemed to include a motion that the matters discussed at such closed session will be disclosed to the public when such matters are finally determined and there is no further reason to prohibit the public disclosure of information relating to such matters.”

 

APPROVAL OF MINUTES

a.                   April 22, 2009 – Regular Meeting Minutes

Motioned by Ms. Gaziano, seconded by Ms. Boquist to Approve the Regular Meeting Minutes dated April 22, 2009.

 

ROLL CALL

Aye:    Ms. Boquist; Mr. Carpenter; Ms. Gaziano

Nay:

Abstain: 

Motion Carried

 

b.                  April 22, 2009 – Closed Session Meeting Minutes

Motioned by Ms. Gaziano, seconded by Ms. Boquist to Approve the Closed Session Meeting Minutes dated April 22, 2009.

 

ROLL CALL

Aye:    Ms. Boquist; Mr. Carpenter; Ms. Gaziano

Nay:

Abstain: 

Motion Carried

 

CORRESPONDENCE
  1. Letter of Appreciation from Ms. Gay Ransegnola

Mr. Messina shared with Authority members a letter from Basking Ridge resident Ms. Gay Ransegnola, in which she expressed gratitude for the $20 user fee reduction discussed in the Annual Newsletter.  She also thanked Authority members for not only reducing the user fee, but also “increasing the system’s capabilities and reliability”.

 

Ms. Boquist recalled a thankful email from resident Mr. Jeff Snyder, as well.  Ms. Gaziano noted that it means a lot when someone goes out of their way to send a written acknowledgement of their satisfaction.  Authority members agreed.

 

PUBLIC COMMENT

Michelle Marvel (133 Juniper Way, Basking Ridge) advised Authority members that the junipers on her side of the island are “choking” each other because they were planted too closely together.  She shared photographs of the area with Authority members, as did Mr. Messina.  Ms. Marvel reminded Authority members that the trees were planted in November, when it was very cold.  She noted that she shared her concerns with Mr. Messina, and he told her that the trees that were planted were all that were left because of the season.  She stated that Mr. Messina and the landscaper assured her and the other residents that if there were any problems with the junipers, they would be replanted and that when she contacted Mr. Messina about the dying trees, she was unhappy with Mr. Messina’s hesitation to correct the problem due to the expense.

 

Ms. Gaziano noted that she had visited the area earlier in the day and observed that some of the evergreens need to be replaced, in addition to the junipers.  She agreed with Ms. Marvel’s statement that the trees were planted too closely together.  Ms. Gaziano did note that unlike the front of the island, the rear looks beautiful.

 

Mr. Messina acknowledged that the junipers on one side of the island are stressed.  He stated that the landscapers said they would return and treat the area, but that he also asked for a quote for six new trees.  Ms. Marvel doubted that new trees would last in that area.  Mr. Messina reminded Authority members that the junipers were additional trees that were put in to provide instant coverage.  Ms. Marvel disagreed that the plan was to screen the area fully and fast, but that instead there should have been a more thoughtful plan, acknowledging that whatever trees were planted would ultimately grow and provide more coverage in the future.  Ms. Marvel expressed frustration, stating that she does not feel as though anyone is taking ownership for the problem and that she is being told that the plan that was executed was what she wanted when it is not.  Ms. Marvel expressed frustration at the concept that there are not other options for screening the area.  Mr. Messina assured Authority members that the landscaping was executed differently than the original plan due to several spatial constraints and the desire by the residents not to see any of the pump station features.  The large evergreen trees originally proposed on the Marvel’s side would have left gapping holes created by the triangular trees planted side by side. He reminded Authority members that residents returned to the second BTSA meeting after the site was initially planted and stated that they wanted more coverage, so that was what was done. 

 

He noted that new trees would cost an additional $2,000 to $3,000 on top of the $63,000 that has been spent on the area thus far.  Mr. Messina also confirmed that because the landscaper cannot certify that the trees are dead, the two-year warranty does not apply. 

 

Ms. Boquist expressed concern about spending more money on landscaping.  Mr. Messina confirmed for Ms. Boquist that the viburnums that were planted are deciduous.  Ms. Boquist disapproved of the decision to plant trees that lose their leaves.  Mr. Messina stated that such a choice was made to provide a variety of colors in the area instead of all green. 

 

Mr. Messina confirmed for Ms. Gaziano that the island did get bigger.  Ms. Marvel reminded Authority members that she offered to give up some of her land to provide more space.  Mr. Messina noted that in order to take advantage of that offer, Ms. Marvel would have lost most of her own landscaping.

 

Ms. Boquist asked Ms. Marvel if she has witnessed any foul odors in the area.  Ms. Marvel stated that on one 90° day in April, she noticed a slight odor, but that she has not witnessed anything since.  Mr. Carpenter noted that he has ridden his bike in the area and has not witnessed any odors.

 

Ms. Gaziano reminded Authority members that the residents did not ask for the pumping station at all, so the Authority must now make the area presentable.  Mr. Carpenter assured Ms. Marvel that if she is unhappy with the area, the Authority will do what it needs to do to correct the problem.  Mr. Carpenter suggested gathering the residents, landscaper, and BTSA staff at the site simultaneously to devise a plan of action.  Mr. Messina agreed and noted that he can request that the landscaping Vice-President be present as well.  Mr. Messina said that he would coordinate a meeting, tentatively during the first week of June.  Authority members agreed.

 

Mr. Messina advised Authority members that the painter will be at the site on Friday. 

 

Len and Kathleen Rocci (134 Juniper Way, Basking Ridge) arrived at the meeting’s end and were apprised of the discussion on the issue.

 

ACTION/DISCUSSION ITEMS

  1. Resolution # 0929 – TWA Mountain View Corp. Center I & II

Motioned by Ms. Gaziano, seconded by Ms. Boquist to Approve the Resolution # 0929, Authorizing endorsement of the NJDEP Treatment Works Application (TWA) application submitted to the Authority for the Mountain View Corporate Center LLC Buildings I & II, Block 11301, lot 1.

 

ROLL CALL

Aye:    Ms. Boquist; Mr. Carpenter; Ms. Gaziano

Nay:   

Abstain:

Motion Carried

 

  1. Resolution # 0930 – Design East Oak Street Pump Station

Motioned by Ms. Gaziano, seconded by Ms. Boquist to Approve the Resolution # 0930,

Authorizing a contract for professional engineering services for the design of the East Oak Street Pump Station Rehabilitation be awarded to T&M Associates of Middletown, New Jersey for a 12-month term, from May 20, 2009 thru May 19, 2010, for a lump sum fee of $31,500.

 

ROLL CALL

Aye:    Ms. Boquist; Mr. Carpenter; Ms. Gaziano

Nay:   

Abstain: 

Motion Carried

 

  1. Resolution # 0931 – Design New Belt Press

Motioned by Ms. Gaziano, seconded by Ms. Boquist to Approve the Resolution # 0931, Authorizing a contract for professional engineering services for the design of the new Belt Filter Press be awarded to T&M Associates of Middletown, New Jersey for a 12-month term, from May 20, 2009 thru May 19, 2010, for a lump sum fee of $75,000.

 

ROLL CALL

Aye:    Ms. Boquist; Mr. Carpenter; Ms. Gaziano

Nay:   

Abstain:

Motion Carried

 

  1. Consulting Engineer’s Report

Mr. Valese referred to his Consulting Engineer’s report and informed the Authority that:

  • Sanitary Sewer Video Inspections 2008/2009 – During the past month, there was some significant rainfall to conduct the rainfall induced infiltration/inflow investigations.  The rain events that occurred were erratic and in general not intense, however they were of long duration allowing the ground to be come saturated.  HMM conducted video inspections on Tuesday, May 5 and on Friday May 8 along South Maple Avenue, Hilltop Road and Riverside Drive areas.  A total of 2,527 lf of sanitary sewer was video inspected and an additional 6,900 gpd of I/I was identified during the inspections.  The status of work completed to date includes approximately 18,994 lf of the sanitary sewers that have been inspected under the 2008 video inspection project and approximately 183,410 gpd of I/I has been identified.  This represents approximately 75% of the 25,532 lf of sewers to be inspected for the 2008 project.  HMM will continue to track weather conditions and conduct video inspection work when the wet weather conditions are satisfactory for identifying sources of I/I.  The 2009 proposed work, which consists of 15,000 lf of additional sewers to be video inspected in suspect areas, will begin when the 2008 work has been completed.

·        Phosphorous Pilot Study – The status is similar to last reported.  The BTSA has installed the necessary components to begin the six (6) month phosphorous reduction demonstration trials.  HMM has notified the proper agencies within the NJDEP in a letter dated March 31, 2009, of the BTSA plan to initiate the Phosphorous Removal Demonstration Testing.  HMM is advising the BTSA on the dosage of Alum expected to lower the Phosphorous level toe the required limit.  Monitoring of the final effluent is recommended two to three times per week.  The pilot study should begin shortly.

·        Final NJPDES General Permit – The status of the NJPDES Permit remains the same as previously reported.  HMM identified two major issues with the Final NJPDES Permit for the plant.  The first was the imposing of a more stringent Chronic Toxicity Limit, which HMM objected to in the November 7, 2008 comments on the Draft Permit.  The second issue was the imposition of Nitrate Limits and compliance schedule in the permit.  As requested, HMM had submitted to the NJDEP on January 20, 2009 an Adjudicatory Hearing and Stay Request for the NJDEP’s consideration of the above items.  The BTSA received a letter from the NJDEP dated February 5, 2009 denying the Stay of these issues, citing no immediate financial or enforcement liability due to the time limit for compliance. 

 

OPERATOR’S REPORT – MAY 2009 (reporting on April 2009 activities)

Mr. Bowlby informed the Authority of the following:

  • BTSA crews jetted 4 roads (Line at Fellowship Village, Juniper Way, Manchester Drive, and Prospect Avenue). 
  • BTSA crews TV’d Annin Road manhole ARPS 01-08 to ARPS 01-07.
  • BTSA crews TV’d laterals at Kensington Road, Lenape Court, Penwood Road, Woods End, and Victoria Drive.
  • BTSA crews located cleanouts at 20 locations (16, 24 Autumn Drive, 38, 48, 52, 68 Deer Creek Drive, East Oak Street, 14, 17, 23, 22, Eton Place, Granville Way, 15, 20, 28 Kensington Road, Launcelot Lane, Queen Anne Drive, Shepard Way, Stockmar Drive, and Victoria Drive).
  • BTSA crews repaired broken cleanout on Annin Road.
  • BTSA crews checked manholes on Heritage Court.
  • BTSA crews pulled FIOS cable through South Maple Avenue conduit.
  • BTSA crews cleaned grease blockage in 24” interceptor at plant.
  • BTSA crews checked siphons.
  • BTSA crews jetted Riverwalk siphon.
  • BTSA crews exercised station generators.
  • BTSA crews cleaned lagoons.
  • BTSA crews replaced lower belt tracking sensor on Belt Filter Press.
  • BTSA crews finished painting on FST #2.
  • BTSA crews continue to meet permit parameters without any problems.
  • BTSA crews completed monthly fire extinguisher, lighting, and safety shower checks.
  • BTSA crews attended monthly JIF safety meeting at Evesham Township.
  • BTSA Operators attended work zone flagger and Right to Know training.
  • Two BTSA Operators attended jetter safety training.
  • BTSA crews are working on Right to Know survey.
  • BTSA crews were lost time accident free for 111 days.

Mr. Bowlby provided updates on the following projects:

Valley Road Pump Station:  Construction meeting was held on Friday, May 15th.  Construction should begin in three to four weeks.

 

SCADA System – DeMaio Electric/Morehouse Engineering:  FIOS was connected at South Maple Avenue and the plant.  Lagoon aerator controls were installed.

 

I&I:  73 Kensington Road has a saddle leak.

 

Madisonville Road Pump Station:  No report.

 

Clarifier Refurbishing: FST #2 was completed.

 

Emergency Generator:  Submittals are being reviewed.

 

Transformer Install:  Waiting for components.

 

Mr. Messina explained that construction of the Administration Building is complete and that Mr. Bowlby and his staff are almost fully moved in.  He stated that he would like to have a dedication ceremony with former and present BTSA members.  Authority members agreed.  Mr. Bowlby confirmed for Mr. Carpenter that the SCADA system would be functioning enough to demonstrate at the ceremony.   Authority members tentatively agreed to hold the ceremony mid-June during lunchtime.

 

Motioned by Ms. Boquist, seconded by Ms. Gaziano to approve the Operator’s Report – May 2009 (reporting on April 2009 activities).

ROLL CALL

Aye:    Ms. Boquist; Mr. Carpenter; Ms. Gaziano

Nay:

Abstain:

Motion Carried

 

BILLS

Motioned by Ms. Boquist, seconded by Ms. Gaziano to approve the Operating Bills as follows:

a.         Accounts Payable Current        -  $ 121,451.21

b.         Accounts Payable Reserve        -  $   57,017.57 

c.         Payroll Current             -  $   52,919.42

d.         Payroll Reserves                       -  $         -0- 

e.         Total Operating                        -  $ 231,388.20 

f.          Developers Escrow                  -  $          82.50   

            GRAND TOTAL                     -  $ 231,470.70

 

ROLL CALL

Aye:    Ms. Boquist; Mr. Carpenter; Ms. Gaziano

Nay:   

Abstain:

Motion Carried

 

Mr. Messina confirmed for Ms. Gaziano that the East Oak Street Pump Station will be housed in the existing two buildings. 

 

Motioned by Mr. Carpenter, seconded by Ms. Boquist to solicit bids with an hourly breakdown of work on an upcoming project.

ROLL CALL

Aye:    Ms. Boquist; Mr. Carpenter; Ms. Gaziano

Nay:

Abstain:

Motion Carried

 

Motioned by Ms. Gaziano, seconded by Ms. Boquist to move into Closed Session at

7:10 p.m.

ROLL CALL

Aye:    Ms. Boquist, Mr. Carpenter; Ms. Gaziano

Nay:

Abstain:

Motion Carried

 

Motioned by Ms. Gaziano, seconded by Ms. Boquist to move back into Regular Session at

8:15 p.m.

ROLL CALL

Aye:    Ms. Boquist, Mr. Carpenter; Ms. Gaziano

Nay:

Abstain:

Motion Carried

 

ADJOURNMENT

Motioned by Ms. Gaziano, seconded by Ms. Boquist to adjourn at 8:15 p.m.

 

Respectfully submitted,

 

 

 

Shaun Lockett