BERNARDS TOWNSHIP SEWERAGE AUTHORITY

MINUTES OF THE OPERATING MEETING

WEDNESDAY, MARCH 18, 2009

                                                         

Chairwoman Pavlini called the meeting of the Bernards Township Sewerage Authority to order at 5:32 p.m. on March 18, 2009 in the Conference Room of the Municipal Building, Collyer Lane, Basking Ridge, New Jersey.

 

MEMBERS PRESENT:       Ms. Boquist (via telephone); Ms. Gaziano; Ms. Pavlini

 

MEMBERS ABSENT:         Mr. Carpenter; Mr. Malay

 

STAFF PRESENT:                Mr. John Belardo, Esq., BTSA Attorney; Mr. Roger Bowlby, Plant Superintendent; Mr. Peter Messina, Administrator; Mr. Glen Plesnarski, BTSA Collections Supervisor; Mr. Nicholas Valese, Hatch Mott MacDonald

 

OTHERS PRESENT:           

 

OPEN PUBLIC MEETING STATEMENT

Chairwoman Pavlini read the following statement: “Adequate notice of this meeting was posted on the bulletin board in the Municipal Building, One Collyer Lane, Basking Ridge, New Jersey; e-mailed to the Bernardsville News, Bernardsville, and faxed to the Courier News, Bridgewater, New Jersey, and was filed with the Township Clerk, all on December 22, 2008.  Any motion to go into closed session will be deemed to include a motion that the matters discussed at such closed session will be disclosed to the public when such matters are finally determined and there is no further reason to prohibit the public disclosure of information relating to such matters.”

 

APPROVAL OF MINUTES

a.                   February 18, 2009 – Reorganization Meeting Minutes

Motioned by Ms. Gaziano, seconded by Ms. Pavlini to Approve the Reorganization Meeting Minutes dated February 18, 2009.

 

ROLL CALL

Aye:    Ms. Gaziano; Ms. Pavlini

Nay:

Abstain:  Ms. Boquist

Motion Carried

 

b.                  February 18, 2009 – Regular Meeting Minutes

Motioned by Ms. Gaziano, seconded by Ms. Pavlini to Approve the Regular Meeting Minutes dated February 18, 2009.

 

ROLL CALL

Aye:    Ms. Gaziano; Ms. Pavlini

Nay:

Abstain:  Ms. Boquist

Motion Carried

 

CORRESPONDENCE

None

 

PUBLIC COMMENT

None

 

ACTION/DISCUSSION ITEMS

  1. Resolution # 0921 – John Cassells – Auditor firm name change

Motioned by Ms. Gaziano, seconded by Ms. Boquist to Approve the Resolution # 0921, Authorizing acknowledgement of Authority Auditor John D. Cassells new affiliation with the firm of Nisivoccia & Company LLP.

 

ROLL CALL

 

Aye:    Ms. Boquist; Ms. Gaziano; Ms. Pavlini

Nay:   

Abstain:

Motion Carried

 

  1. Resolution # 0923 – 2008 Video Inspection – Time Extension

Motioned by Ms. Boquist, seconded by Ms. Gaziano to Approve the Resolution # 0923, Authorizing that the contract for professional engineering services for the 2008 sanitary sewer system internal video inspection program awarded to Nicholas L. Valese, P.E., of Hatch Mott MacDonald, on November 26, 2007 by way of Resolution # 0736 be extended from March 18, 2009 to March 17, 2010.

 

ROLL CALL

Aye:    Ms. Boquist; Ms. Gaziano; Ms. Pavlini

Nay:   

Abstain:

Motion Carried

 

  1. Resolution # 0922 – 2009 Video Inspection – Hatch Mott MacDonald

Motioned by Ms. Gaziano, seconded by Ms. Boquist to Approve the Resolution # 0922,

Authorizing a contract for general professional engineering services for the 2009 sanitary sewer system internal video inspection program be awarded to Nicholas L. Valese, P.E., of the firm Hatch Mott MacDonald of Millburn, New Jersey for a 12-month term, from March 18, 2009 thru March 17, 2010 in the amount not to exceed $30,900.00, pursuant to the January 9, 2009 proposal.

 

 

 

 

ROLL CALL

Aye:    Ms. Boquist; Ms. Gaziano; Ms. Pavlini

Nay:   

Abstain: 

Motion Carried

 

  1. Resolution # 0924 – Morehouse (SCADA) – Time Extension

Motioned by Ms. Gaziano, seconded by Ms. Boquist to Approve the Resolution # 0924, Authorizing that the contract for professional engineering services for a SCADA System Final Design, Construction Management and Training awarded to C. Schuyler Morehouse, P.E., of Morehouse Engineering Inc., on September 24, 2007 by way of Resolution # 0728 be extended from March 18, 2009 to March 17, 2010.

 

ROLL CALL

Aye:    Ms. Boquist; Ms. Gaziano; Ms. Pavlini

Nay:   

Abstain:

Motion Carried

 

  1. Consulting Engineer’s Report

Mr. Valese referred to his Consulting Engineer’s report and informed the Authority that:

  • Sanitary Sewer Video Inspections 2008/2009 – No additional sewers were video inspected since the last report due to insufficient rain.  The status to date remains at approximately 16,350 lf of sanitary sewer has been inspected under the 2008 video inspection project and approximately 176,510 gpd of I/I have been identified.  This represents approximately 64% of the 25,532 lf of sewers to be inspected for 2008.  HMM will continue to track weather conditions and conduct video inspection work when the wet weather conditions are satisfactory for identifying sources of I/I.  As previously reported, HMM has provided its 2009 proposal for continuing with the Authority’s successful program in identifying sources of Rainfall Induced I/I.  Since there remains approximately 9,000 lf to inspect under the 2008 project, the 2009 proposed work has been reduced to an additional 15,000 lf. 

Mr. Valese, HMM, explained to Authority members that he and Mr. Messina discussed adding a second crew in order to assist HMM with conducting the remaining video inspections.  Specifically, he proposed hiring an outside sub-contractor or two of Mr. Bowlby’s team members, who already have access to the required camera.  Ms. Boquist questioned whether Mr. Bowbly’s crew would be less expensive than an outside sub-contractor.  Mr. Messina and Mr. Bowlby confirmed that utilizing BTSA staff would be less expensive as there is already one man on call and all men would be paid at a rate of time and a half.  Additionally, Mr. Bowlby noted that the BTSA’s camera is in need of replacement, but has been budgeted for next year due to its costly nature (approximately $175,000 to $250,000).  Authority members agreed to employ Mr. Bowlby’s crew to assist with HMM’s video inspections.

·        Phosphorous Pilot Study – In accordance with previous reports, the BTSA is in the process of obtaining and installing the necessary components to begin the (6) month phosphorous reduction demonstration trials.  It is anticipated that the demonstration trials would begin in the Spring 2009. 

·        Final NJPDES General Permit – The status of the NJPDES Permit remains the same as previously reported.  HMM identified two major issues with the Final NJPDES Permit for the plant.  The first was the imposing of a more stringent Chronic Toxicity Limit, which HMM objected to in the November 7, 2008 comments on the Draft Permit.  The second issue was the imposition of Nitrate Limits and compliance schedule in the permit.  As requested, HMM had submitted to the NJDEP on January 20, 2009 an Adjudicatory Hearing and Stay Request for the NJDEP’s consideration of the above items.  The BTSA received a letter from the NJDEP dated February 5, 2009 denying the Stay of these issues, citing no immediate financial or enforcement liability due to the time limit for compliance. 

Motioned by Ms. Gaziano, seconded by Ms. Boquist to Approve the Consulting Engineer’s Report.

ROLL CALL

Aye:    Ms. Boquist; Ms. Gaziano; Ms. Pavlini

Nay:

Abstain: 

Motion Carried

 

OPERATOR’S REPORT – MARCH 2009 (reporting on February 2009 activities)

Mr. Bowlby informed the Authority of the following:

  • BTSA crews TV’d 7 roads (Brookside Avenue, Fieldstone Drive, Franklin Drive, Lone Oak Road, Mount Airy Road, Parkview Avenue, and Pheasant Run Drive). 
  • BTSA crews jetted Fieldstone Drive.
  • BTSA crews replaced damaged riser ring on Mount Airy Road manhole HBW-09-13 (Somerset County put blacktop around manhole).
  • BTSA crews inspected manholes on Tall Timber Lane.
  • BTSA crews pulled comminutor at Fieldstone Drive.
  • BTSA crews pressure washed and reinstalled cutters.
  • BTSA crews repaired South Maple Avenue pump #1.
  • BTSA crews dropped impeller and damaged wear rings.
  • BTSA crews passed bioassay with >100%.
  • BTSA crews replaced lower steering cylinder on press.
  • BTSA crews continue to meet permit parameters without any problems.
  • BTSA crews completed monthly fire extinguisher, lighting, and safety shower checks.
  • BTSA crews performed plant safety inspection.
  • BTSA crews completed safety audit form.
  • BTSA crews attended monthly JIF safety meeting.
  • BTSA crew operators received Blood Borne Pathogen training.
  • BTSA crews were lost time accident free for 50 days.

Mr. Bowlby provided updates on the following projects:

Valley Road Pump Station:  Parts were ordered and cut sheets are being reviewed.

 

SCADA System – DeMaio Electric/Morehouse Engineering:  Fiber optic cables were connected at the plant and are being tested.

 

Office Addition – Vision Contracting:  Furniture was installed.  Phone lines and network was connected and is working.  Staff has started moving in.

 

I&I:  No report.

 

Madisonville Road Pump Station: Commented on draft; waiting for corrections.

 

Clarifier Refurbishing: FST #2 will be started in March.

 

Emergency Generator: Meeting scheduled for March.

 

Transformer Install:  No report.

 

Motioned by Ms. Gaziano, seconded by Ms. Boquist to approve the Operator’s Report – March 2009 (reporting on February 2009 activities).

ROLL CALL

Aye:    Ms. Boquist; Ms. Gaziano; Ms. Pavlini

Nay:

Abstain:

Motion Carried

 

BILLS

Motioned by Ms. Boquist, seconded by Ms. Gaziano to approve the Operating Bills as follows:

a.         Accounts Payable Current        -  $ 107,878.90

b.         Accounts Payable Reserve        -  $ 104,508.57 

c.         Payroll Current             -  $   53,462.08

d.         Payroll Reserves                       -  $         -0- 

e.         Total Operating                        -  $ 265,849.55 

f.          Developers Escrow                  -  $     5,843.50   

            GRAND TOTAL                     -  $ 271,693.05

 

ROLL CALL

Aye:    Ms. Boquist; Ms. Gaziano; Ms. Pavlini

Nay:   

Abstain:

Motion Carried

 

ADJOURNMENT

Motioned by Ms. Gaziano, seconded by Ms. Boquist to adjourn at 5:57 p.m.

 

Respectfully submitted,

 

 

 

Shaun Lockett