BERNARDS TOWNSHIP SEWERAGE AUTHORITY

MINUTES OF THE OPERATING MEETING

WEDNESDAY, FEBRUARY 18, 2009

                                                         

Chairwoman Pavlini called the meeting of the Bernards Township Sewerage Authority to order at 6:18 p.m. on February 18, 2009 in the Conference Room of the Authority Administration Building, 726 Martinsville Road, Basking Ridge, New Jersey.

 

MEMBERS PRESENT:       Mr. Carpenter; Ms. Gaziano; Mr. Malay; Ms. Pavlini

 

MEMBERS ABSENT:         Ms. Boquist

 

STAFF PRESENT:                Mr. John Belardo, Esq., BTSA Attorney; Mr. Roger Bowlby, Plant Superintendent; Mr. Peter Messina, Administrator; Mr. Glen Plesnarski, BTSA Collections Supervisor; Mr. Nicholas Valese, Hatch Mott MacDonald

 

OTHERS PRESENT:           

 

OPEN PUBLIC MEETING STATEMENT

Chairwoman Pavlini read the following statement: “Adequate notice of this meeting was posted on the bulletin board in the Municipal Building, One Collyer Lane, Basking Ridge, New Jersey; e-mailed to the Bernardsville News, Bernardsville, and faxed to the Courier News, Bridgewater, New Jersey, and was filed with the Township Clerk, all on December 22, 2008.  Any motion to go into closed session will be deemed to include a motion that the matters discussed at such closed session will be disclosed to the public when such matters are finally determined and there is no further reason to prohibit the public disclosure of information relating to such matters.”

 

APPROVAL OF MINUTES

a.                   January 21, 2009 – Regular Session and Closed Session Meeting Minutes

Motioned by Mr. Carpenter, seconded by Mr. Malay to Approve the Regular Meeting Minutes and Closed Session Meeting Minutes dated January 21, 2009.

 

ROLL CALL

Aye:    Mr. Malay; Ms. Pavlini

Nay:

Abstain:  Mr. Carpenter; Ms. Gaziano

Motion Carried

 

CORRESPONDENCE
a.      NJDEP Request for Stay Denial letter 2-5-2009

Mr. Valese explained that the NJDEP denied the BTSA’s request for a stay of the permit conditions with regards to the chronic Whole Effluent Toxicity (WET) limit and nitrate limits.  Mr. Valese further explained that there is a three-year compliance of the chronic toxicity levels and that because the BTSA is currently within the parameters, a stay was not granted.  The NJDEP cited similar reasoning with regards to denying the stay of the nitrate limits, as there is a five-year compliance.  Mr. Belardo explained that the request for the stay was a procedural step to complete and that the appeal of the issue will continue.  There is no further action at this time.

 

PUBLIC COMMENT

None

 

ACTION/DISCUSSION ITEMS

  1. Resolution # 0911 – Depository of Authority Funds

Motioned by Mr. Malay, seconded by Mr. Carpenter to Approve the Resolution # 0911, Authorizing all eligible and qualified banks and trust companies in the State of New Jersey and the State of New Jersey Cash Management Fund and the New Jersey Asset and Rebate Management Program be and are hereby designated as depositories for the Bernards Township Sewerage Authority of Bernards for the year 2009.

 

ROLL CALL

Aye:    Mr. Carpenter; Ms. Gaziano; Mr. Malay; Ms. Pavlini

Nay:   

Abstain:

Motion Carried

 

  1. Resolution # 0912 – General Legal Counsel – John Belardo, Esq.

Motioned by Mr. Carpenter, seconded by Mr. Malay to Approve the Resolution # 0912, Authorizing a contract for professional legal services be awarded to John P. Belardo, Esq. of the firm McElroy, Deutsch, Mulvaney & Carpenter, LLP of Morristown, New Jersey, for a 12-month term, from February 1, 2009 through January 31, 2010, in the amount not to exceed $40,000.00, pursuant to the January 26, 2009 proposal.

 

ROLL CALL

Aye:    Mr. Carpenter; Ms. Gaziano; Mr. Malay; Ms. Pavlini

Nay:   

Abstain:

Motion Carried

 

  1. Resolution # 0913 – General Engineering Services – Nicholas Valese, P.E., Hatch Mott MacDonald

Motioned by Mr. Malay, seconded by Ms. Gaziano to Approve the Resolution # 0913,

Authorizing a professional service contract for general professional engineering services be awarded to Nicholas L. Valese, P.E. of the firm Hatch, Mott, MacDonald of Millburn, New Jersey, for a 12-month term,, from February 1, 2009 through January 31, 2010, in the amount not to exceed $80,000.00, pursuant to the January 9, 2009 proposal. 

 

ROLL CALL

Aye:    Mr. Carpenter; Ms. Gaziano; Mr. Malay; Ms. Pavlini

Nay:   

Abstain: 

Motion Carried

 

  1. Resolution # 0914 – Auditor Services – John Cassells

Motioned by Mr. Malay, seconded by Mr. Carpenter to Approve Resolution # 0914, authorizing a professional service contact for Sewerage Authority Auditor be awarded to John D. Cassells of the firm Nisivoccia & Company LLP., in the amount not to exceed $12,600.00, pursuant to the February 15, 2009 proposal

 

ROLL CALL

Aye:    Mr. Carpenter; Ms. Gaziano; Mr. Malay; Ms. Pavlini

Nay:   

Abstain:

Motion Carried

 

  1. Resolution # 0915 – Labor Counsel – Arthur Thibault, Jr., Esq.

Motioned by Ms. Gaziano, seconded by Mr. Carpenter to Approve Resolution # 0915, authorizing a professional service contract for labor counsel be awarded to Arthur R. Thibault, Jr., Esq. of the law firm Apruzzese, McDermott, Mastro & Murphy for a 12-month term, from February 1, 2009 through January 31, 2010, at an hourly rate of $165.00 in the amount not to exceed $7,000.00, pursuant to the January 12, 2009 proposal.

 

ROLL CALL

Aye:    Mr. Carpenter; Ms. Gaziano; Mr. Malay; Ms. Pavlini

Nay:   

Abstain:

Motion Carried

 

  1. Resolution # 0916 – Risk Management Consultants – Hurley Insurance Agency

Motioned by Mr. Malay, seconded by Mr. Carpenter to Approve the Resolution # 0916, Authorizing a professional service contract for Sewerage Authority Risk Management Services be awarded to James F. Hurley Insurance Agency Corporation for a three-year term, from February 1, 2009 to January 31, 2012 for an amount equal to six percent of the Authority’s assessment as promulgated by the New Jersey Utility Authorities Joint Insurance Fund.

 

ROLL CALL

Aye:    Mr. Carpenter; Ms. Gaziano; Mr. Malay; Ms. Pavlini

Nay:   

Abstain:

Motion Carried

 

  1. Resolution # 0917 – TWA Stonehedge at Bernards V

Motioned by Mr. Malay, seconded by Ms. Gaziano to Approve the Resolution # 0917, Authorizing endorsement of the NJDEP TWA Application for the Stonehedge at Bernards V subdivision, Block 4802, Lot 1, 165 Annin Road.

 

ROLL CALL

Aye:    Mr. Carpenter; Ms. Gaziano; Mr. Malay; Ms. Pavlini

Nay:   

Abstain:

Motion Carried

 

  1. Resolution # 0918 – Easement Madisonville Pump Station

Motioned by Mr. Carpenter, seconded by Mr. Malay to Approve the Resolution # 0918, Authorizing a sanitary sewer easement between Verizon Corporate Services Group Inc. and the Bernards Township Sewerage Authority located at Block 804, Lot 2 and 16.

 

ROLL CALL

Aye:    Mr. Carpenter; Ms. Gaziano; Mr. Malay; Ms. Pavlini

Nay:   

Abstain:

Motion Carried

 

  1. Resolution # 0919 – Change Order #3 – Vision – Administration Building Expansion.

Motioned by Mr. Malay, seconded by Ms. Gaziano to Approve the Resolution #0919, Authorizing Change Order # 3 to Vision General Construction Inc. in the amount of ($9.949.00)  decreasing the original contract price from $ 619,000.00 to $ 614,842.10.

 

ROLL CALL

Aye:    Mr. Carpenter; Ms. Gaziano; Mr. Malay; Ms. Pavlini

Nay:   

Abstain:

Motion Carried

 

  1. Resolution # 0920 – Energy Supply Bid

Motioned by Ms. Gaziano, seconded by Mr. Carpenter to Approve the Resolution # 0920, authorizing the issuance of a Notice of Intent to Award the Contract and Energy Supply Service Agreement to the successful, responsible bidder and that Mr. Roger Bowlby be designated as the BTSA’s representative for the bid opening.

 

ROLL CALL

Aye:    Mr. Carpenter; Ms. Gaziano; Mr. Malay; Ms. Pavlini

Nay:   

Abstain:

Motion Carried

 

  1. Discussion – Annual Message Review

Mr. Messina explained that he revised the annual message based on recent comments from Authority members.  He noted that although it was difficult to fit all of the information onto one page, he was able to do so by removing text and replacing it with information deemed by Authority members to be of higher importance.   

 

Mr. Carpenter expressed approval of the revised version, but suggested modifying the verbiage regarding “Inflow and Infiltration” to read: “Inflow and Infiltration problems are still prevalent.”  Mr. Malay also expressed approval of the revisions.

 

Ms. Gaziano questioned whether or not, upon reading it, residents would be inclined to speak up about suspicions of illegal sump pump connections in their homes.  Thus, she suggested inserting verbiage inviting residents to contact the BTSA without penalty if an illegal sump pump connection is suspected in their home.  Authority members agreed.  Specifically, Mr. Carpenter and Mr. Malay suggested inserting something like: “Call us and we will help you solve the problem, without fine.”  Authority members agreed.

 

  1. Consulting Engineer’s Report

Mr. Valese referred to his Consulting Engineer’s report and informed the Authority that:

  • Sanitary Sewer Video Inspections 2008/2009 – Since the last report, no additional sewers have been video inspected.  To date, approximately 16,350 lf of sanitary sewer has been inspected under the 2008 video inspection project and approximately 176,510 gpd of I/I have been identified.  This represents approximately 64% of the 25,532 lf of sewers to be inspected for 2008.  HMM will continue to track weather conditions and conduct video inspection work when the wet weather conditions are satisfactory for identifying sources of I/I.  As previously reported, HMM has provided its 2009 proposal for continuing with the Authority’s successful program in identifying sources of Rainfall Induced I/I.  Since there remains approximately 9,000 lf to inspect under the 2008 project, the 2009 proposed work has been reduced to an additional 15,000 lf.

·        Phosphorous Pilot Study – In accordance with previous reports, the BTSA is in the process of obtaining and installing the necessary components to begin the (6) month phosphorous reduction demonstration trials.  It is anticipated that the demonstration trials would begin in the Spring 2009. 

·        Final NJPDES General Permit – As previously reported, HMM identified two major issues with the Final NJPDES Permit for the plant.  The first was the imposing of a more stringent Chronic Toxicity Limit, which HMM objected to in the November 7, 2008 comments on the Draft Permit.  The second issue was the imposition of Nitrate Limits and compliance schedule in the permit.  As requested, HMM had submitted to the NJDEP on January 20, 2009 an Adjudicatory Hearing and Stay Request for the NJDEP’s consideration of the above items.  The BTSA received a letter from the NJDEP dated February 5, 2009 denying the Stay of these issues, citing no immediate financial or enforcement liability due to the time limit for compliance. 

 

OPERATOR’S REPORT – FEBRUARY 2009 (reporting on January 2009 activities)

Mr. Bowlby informed the Authority of the following:

  • BTSA crews TV’d three roads (Manchester Drive, Stockmar Drive, and Tanglewood Lane). 
  • BTSA crews TV’d lateral and main line for 157 Annin Road (broken cleanout cap in line; pushed it to the main line and retrieved it).
  • BTSA crews completed quarterly grease trap inspections.
  • BTSA crews passed bioassay with >100%.
  • BTSA crews isolated water main leak between lab and 3-bay.
  • BTSA crews replaced lower belt and lower air steering cylinder on press.
  • BTSA crews continue to meet permit parameters without any problems.
  • Consolidated Fire Protection performed annual fire extinguisher inspection.
  • There was one lost time accident this month (2.5 days).
  • BTSA crews were lost time accident free for 22 days.

 

Mr. Bowlby provided updates on the following projects:

Valley Road Pump Station:  Notice to proceed issued December 12, 2008.

 

SCADA System – DeMaio Electric/Morehouse Engineering:  Conduit runs completed in CL2 building and wires terminated.  Verizon installed FIOS equipment at Fieldstone Drive, East Oak Street, and South Maple Avenue.

 

Office Addition – Vision Contracting:  Painting completed, flooring installed, plumbing installed, HVAC operating, outside signage installed.

 

I&I:  Investigated leak at 175 South Maple Avenue.  Located cleanouts and manholes; found leaking manhole in parking lot.

 

Madisonville Road Pump Station: Commented on draft; waiting for corrections.

 

Clarifier Refurbishing: FST #2 will be started when weather permits.

 

Emergency Generator: Waiting for start date.

 

Transformer Install:  Contractor inspected area and components to finalize installation plan.

 

Motioned by Mr. Malay, seconded by Mr. Carpenter to approve the Operator’s Report – February 2009 (reporting on January 2009 activities).

ROLL CALL

Aye:    Mr. Carpenter; Ms. Gaziano; Mr. Malay; Ms. Pavlini

Nay:

Abstain:

Motion Carried

 

BILLS

Motioned by Mr. Malay, seconded by Ms. Gaziano to approve the Operating Bills as follows:

a.         Accounts Payable Current        -  $ 104,491.36

b.         Accounts Payable Reserve        -  $ 263,953.35 

c.         Payroll Current             -  $   52,038.25

d.         Payroll Reserves                       -  $         -0- 

e.         Total Operating                        -  $ 420,482.96 

f.          Developers Escrow                  -  $        125.00   

            GRAND TOTAL                     -  $ 420,607.96

 

ROLL CALL

Aye:    Mr. Carpenter; Ms. Gaziano; Mr. Malay; Ms. Pavlini

Nay:   

Abstain:

Motion Carried

 

Mr. Carpenter questioned the status of the Juniper Way Pump Station.  Mr. Bowlby and Mr. Messina stated that they have not received any complaints from the residents with regards to odor or appearance of the area.  Mr. Belardo also stated that he visited the area and that the landscaping is appealing.  Further, Ms. Gaziano noted that the residents are anxiously awaiting the Spring to see if any odor persists. 

 

ADJOURNMENT

Motioned by Mr. Malay, seconded by Mr. Carpenter to adjourn at 6:46 p.m.

 

Respectfully submitted,

 

 

 

 

Shaun Lockett