BERNARDS TOWNSHIP SEWERAGE AUTHORITY

MINUTES OF THE OPERATING MEETING

WEDNESDAY, JANUARY 21, 2009

                                                         

Chairman Malay called the meeting of the Bernards Township Sewerage Authority to order at 6:05 p.m. on January 21, 2009 in the Conference Room of the Municipal Building, Collyer Lane, Basking Ridge, New Jersey.

 

MEMBERS PRESENT:       Mr. Carpenter (via telephone); Mr. Malay; Mr. Moschello; Ms. Pavlini (arrived at 6:08 p.m.)

 

MEMBERS ABSENT:         Ms. Boquist

 

STAFF PRESENT:                Mr. John Belardo, Esq., BTSA Attorney; Mr. Roger Bowlby, Plant Superintendent; Mr. Peter Messina, Administrator; Mr. Glen Plesnarski, BTSA Collections Supervisor; Mr. Nicholas Valese, Hatch Mott MacDonald

 

OTHERS PRESENT:           

 

OPEN PUBLIC MEETING STATEMENT

Chairman Malay read the following statement: “Adequate notice of this meeting was posted on the bulletin board in the Municipal Building, One Collyer Lane, Basking Ridge, New Jersey; e-mailed to the Bernardsville News, Bernardsville, and faxed to the Courier News, Bridgewater, New Jersey, and was filed with the Township Clerk, all on December 22, 2008.  Any motion to go into closed session will be deemed to include a motion that the matters discussed at such closed session will be disclosed to the public when such matters are finally determined and there is no further reason to prohibit the public disclosure of information relating to such matters.”

 

APPROVAL OF MINUTES

a.                   December 17, 2008 – Regular Session Meeting Minutes

Mr. Moschello proposed the following revision:

  • OPEN PUBLIC MEETING STATEMENT should read as follows:  “… was filed with the Township Clerk, all on December 6, 2007.”

Mr. Valese proposed the following revisions:

  • Page 3, paragraph 1, sentence 6 should read as follows:  “…Mr. Valese explained that additional equipment could be employed…”
  • Page 3, paragraph 2, sentence 2 should read as follows:  “Mr. Valese explained that the old pumping station area was comprised of a wet and dry well, whereas now there is only a new wet well where the pumps are housed.  The old wet well has been epoxy lined and a new comminutor installed.  The comminutor grinds the sewage and allows the sewage to fall to the manhole bottom, which may be causing some of the odor problems.”

Motioned by Mr. Moschello, seconded by Ms. Pavlini to Approve the Regular Meeting Minutes dated December 17, 2008, as amended.

 

ROLL CALL

Aye:    Mr. Malay; Mr. Moschello; Ms. Pavlini

Nay:

Abstain: 

Motion Carried

 

b.                  December 17, 2008 – Closed Session Meeting Minutes

Mr. Moschello proposed the following revision:

  • Paragraph 3, sentence 1 should read as follows:  “Ms. Boquist stated that she asked Mr. Messina for evaluations to be completed prior to this BTSA meeting. 

Motioned by Mr. Moschello, seconded by Ms. Pavlini to Approve the Closed Session Meeting Minutes dated December 17, 2008, as amended.

 

ROLL CALL

Aye:    Mr. Malay; Mr. Moschello; Ms. Pavlini

Nay:

Abstain: 

Motion Carried

 

CORRESPONDENCE

None

 

PUBLIC COMMENT

None

 

ACTION/DISCUSSION ITEMS

  1. Resolution # 0906 – New Hire – Eddie Kastner

Motioned by Mr. Moschello, seconded by Mr. Carpenter to Approve the Resolution # 0906, Authorizing the appointment of Eddie Kastner as Wastewater Treatment Plant Operator, Sewerage Authority, effective January 26, 2009 at an hourly rate of $15.27 per hour for a 40-hour workweek.

 

ROLL CALL

Aye:    Mr. Carpenter; Mr. Malay; Mr. Moschello; Ms. Pavlini

Nay:   

Abstain:

Motion Carried

 

  1. Resolution # 0907 – Recognition of Service – Thomas Moschello

Motioned by Mr. Carpenter, seconded by Ms. Pavlini to Approve the Resolution # 0907, Acknowledging Mr. Moschello’s five years of faithful service.

ROLL CALL

Aye:    Mr. Carpenter; Mr. Malay; Mr. Moschello; Ms. Pavlini

Nay:   

Abstain:

Motion Carried

 

  1. Resolution # 0908 – Energy Agent – Gabel Associates

Motioned by Mr. Moschello, seconded by Ms. Pavlini to Approve the Resolution # 0908,

Authorizing the agreement for extraordinary, unspecifiable services for an electrical aggregation agent to Gabel Associates, in an amount not to exceed $17,500.

 

ROLL CALL

Aye:    Mr. Carpenter; Mr. Malay; Mr. Moschello; Ms. Pavlini

Nay:   

Abstain: 

Motion Carried

 

  1. Resolution # 0909 – CONCERN EAP

Motioned by Mr. Moschello, seconded by Ms. Pavlini to Approve the Resolution # 0909, Authorizing a contract for professional services be awarded to Morristown Memorial Hospital of Morristown, New Jersey, for the employee assistance program, for a twelve-month term, from January 1, 2009 thru December 31, 2009, at a cost of $2.05 per employee per month, not to exceed $270.60 per year.

 

ROLL CALL

Aye:    Mr. Carpenter; Mr. Malay; Mr. Moschello; Ms. Pavlini

Nay:   

Abstain:

Motion Carried

 

  1. Reservation Allocation Agreement – Mountain View I & II

Mr. Messina explained that the allocation agreement has historically been extended to Mountain View Corporate Center LLC to reserve sewage capacity upon the completion of construction.  The difference between the 2009 agreement and that of four years ago is that the annual contribution may now be paid in two installments, half on January 1st and half on July 1st.

 

Mr. Messina explained that Mountain View currently pays $46,777.20 per year and that if the connection fee were paid in 2009, the total fee would be $707,023.62.

 

Mr. Messina noted that Mr. Belardo recommended introducing Resolution # 0910 and further clarified for Mr. Malay that the Resolution will memorialize the de facto agreement already standing with Mountain View. 

 

Mr. Moschello questioned whether or not the effluent limit outlined on page seven, item 10, of the agreement has been calculated based on the number of EDUs.  Mr. Messina and Mr. Belardo explained that the figure is based on a typical office building formula outlined in the Authority Rules and Regulations.  Mr. Messina confirmed for Authority members that there are additional definitions to be included with the agreement that make reference to the Rules and Regulations as a means of calculating the effluent limit.

 

  1. Resolution # 0910 – Allocation Agreement Mountain View

Motioned by Mr. Moschello, seconded by Ms. Pavlini to Approve the Resolution # 0910, Authorizing that Mountain View Corporate Center LLC, for Buildings I & II, Block 11301, Lot 1, shall pay the Authority $495.00 for the fee of the Authority Attorney to prepare and review the Allocation Agreement, $300.00 for the fee of the Authority’s consulting engineer for review of the allocation agreement, and $46,777.20 by January 31, 2009 as payment to reserve capacity for 2009.

 

ROLL CALL

Aye:    Mr. Carpenter; Mr. Malay; Mr. Moschello; Ms. Pavlini

Nay:   

Abstain:

Motion Carried

 

  1. Discussion – Draft Annual Message to Users

Mr. Carpenter explained that he does not believe the message is yet ready for distribution.  Specifically, he noted that sections one, three, and four do not provide adequate explanations, and would as written; raise more questions about the projects than they would answer.

 

Mr. Moschello recommended that in the section targeting illegal connections, the verbiage of “potential penalties and fines” should be modified to “likely penalties and fines”.

 

Mr. Carpenter recommended revising the message for review at the next BTSA meeting.  Authority members agreed.

 

Mr. Carpenter was excused at 6:20 p.m.

 

  1. Consulting Engineer’s Report

Mr. Valese referred to his Consulting Engineer’s report and informed the Authority that:

  • Sanitary Sewer Video Inspections 2008/2009 – Since the last report, HMM has conducted inspections during a significant rainfall on December 11 and 12.  To date, approximately 16,350 lf of sanitary sewer has been inspected under the 2008 video inspection project and approximately 176,510 gpd of I/I have been identified.  This represents approximately 64% of the 25,532 lf of sewers to be inspected for 2008.  HMM will continue to track weather conditions and conduct video inspection work when the wet weather conditions are satisfactory for identifying sources of I/I.  HMM has provided its 2009 proposal for continuing with the Authority’s successful program in identifying sources of Rainfall Induced I/I.  Since there remains approximately 9,000 lf to inspect under the 2008 project, the 2009 proposed work has been reduced to an additional 15,000 lf.

·        Phosphorous Pilot Study – In accordance with previous reports, the BTSA is in the process of obtaining and installing the necessary components to begin the (6) month phosphorous reduction demonstration trials.  It is anticipated that the demonstration trials would begin in the Spring 2009. 

·        Final NJPDES General Permit – As requested, HMM reviewed the Final NJPDES Permit for the plant and identified two major issues of concern.  The first is the imposing of a more stringent Chronic Toxicity Limit, which HMM objected to in the November 7, 2008 comments on the Draft Permit.  The second issue was the imposition of Nitrate Limits and compliance schedule in the permit.  As requested, HMM is presently preparing a request for adjudicatory hearing and stay of the imposed limit. 

 

OPERATOR’S REPORT – JANUARY 2009 (reporting on December 2008 activities)

Mr. Bowlby informed the Authority of the following:

  • BTSA crews TV’d Juniper Way. 
  • BTSA crews TV’d lateral and main line for 26 North Brook Avenue (blockage in lateral cleared by plumber).
  • BTSA crews investigated blockage at 463 Mount Airy Road (Roto-Rooter cleared blockage).
  • BTSA crews responded to blockage at 59 Fieldstone Drive (cleared blockage in main line at pump station; homeowner reported damaged carpeting).
  • BTSA crews repaired two cleanouts at 354 South Maple Avenue.
  • BTSA crews installed rubber mating over hatches at Juniper Way.
  • BTSA crews installed carbon filter on comminutor pit at Juniper Way.
  • BTSA crews rebuilt number 1 pump and motor at Crown Court.
  • BTSA crews changed oil in comminutors at Fieldstone Drive, South Maple Avenue, Stonehouse Road, and Madisonville Road.
  • BTSA crews responded to complaint of noisy manhole at the corner of Lewis Street and South Maple Avenue (county storm sewer manhole; county notified).
  • BTSA crews exercised station generators.
  • BTSA crews installed cabinet strip heater at Jamestown Road.
  • BTSA crews replaced starter in 241.
  • BTSA crews replaced aircraft bearings in climber screen.
  • BTSA crews replaced bottom shaft on raw sewage pump #4.
  • BTSA crews replaced heater #2 in Press building.
  • BTSA crews called DEP due to overflow at plant.
  • All-State Painting sandblasted and painted FST #1.
  • BTSA crews continue to meet permit parameters without any problems.
  • BTSA crews completed monthly fire extinguisher and safety shower checks.
  • Fire inspector performed annual safety inspection.
  • There were no lost time accidents this month.
  • BTSA crews have been lost time accident free for 1087 days.

 

Mr. Plesnarski provided updates on the following projects:

Juniper Way Pump Station – Under construction – CFM, T&M Associates:  Carbon filter installed on wet well chamber.  Sound attenuation enclosure installed on generator.

 

Valley Road Pump Station:  Notice to proceed issued December 12, 2008.

 

SCADA System – DeMaio Electric/Morehouse Engineering:  FST building complete except for fiber optic connection.  Conduit runs completed in CL2 building.  Wiring being pulled.

 

Office Addition – Vision Contracting:  Sheet rock up and spackled, painting started, ceramic tile installation almost completed, outlet and switch installation completed. 

 

I&I:  Investigated leak at 175 South Maple Avenue.  Located cleanouts and manholes; Normal flow at time of inspection; Will TV when rain event occurs.  Repaired three cleanout caps at 354 South Maple Avenue.  Located cleanout at 374, 357, and 326 South Maple Avenue.  Prepared for infiltration investigation.

 

Madisonville Road Pump Station: Commented on draft; waiting for corrections.

 

Clarifier Refurbishing: FST #2 will be started (weather permitting).

 

Emergency Generator: Waiting for start date.

 

Transformer Install:  Waiting for start date.

 

Motioned by Mr. Moschello, seconded by Ms. Pavlini to approve the Operator’s Report – January 2009 (reporting on December 2008 activities).

ROLL CALL

Aye:    Mr. Malay; Mr. Moschello; Ms. Pavlini

Nay:

Abstain:

Motion Carried

 

BILLS

Motioned by Ms. Pavlini, seconded by Mr. Moschello to approve the Operating Bills as follows:

a.         Accounts Payable Current        -  $ 218,111.73

b.         Accounts Payable Reserve        -  $ 146,738.21 

c.         Payroll Current             -  $  34,223.76

d.         Payroll Reserves                       -  $  50,590.42       

e.         Total Operating                        -  $ 449,664.12 

f.          Developers Escrow                  -  $     1,405.50   

            GRAND TOTAL                     -  $ 451,069.62

 

ROLL CALL

Aye:    Mr. Malay; Mr. Moschello; Ms. Pavlini

Nay:

Abstain:

Motion Carried

 

Motioned by Ms. Pavlini, seconded by Mr. Moschello to move into Closed Session at

6:43 p.m.

ROLL CALL

Aye:    Mr. Malay; Mr. Moschello; Ms. Pavlini

Nay:

Abstain:

Motion Carried

 

Motioned by Mr. Moschello, seconded by Ms. Pavlini to move back into Regular Session at

7:13 p.m.

ROLL CALL

Aye:    Mr. Malay; Mr. Moschello; Ms. Pavlini

Nay:

Abstain:

Motion Carried

 

ADJOURNMENT

Motioned by Mr. Moschello, seconded by Ms. Pavlini to adjourn at 7:13 p.m.

 

Respectfully submitted,

 

 

 

 

Shaun Lockett