Minutes of the Meeting of the Board of Trustees
of the Bernards Township Library
September 24, 2012
President Tim Opremcak called the meeting to order at 7:30 p.m. in the Bernards Township Library Lower Level Conference Room.
2. SUNSHINE LAW REMINDER
In accordance with the requirements of the Open Public Meetings Law of 1975, notice of the meeting was posted on the bulletin board in the Reception Hall of the Municipal Building, Collyer Lane, Basking Ridge and the Bernards Township Library Public Notices bulletin board; was mailed to The Bernardsville News, Bernardsville; was filed with the Township Clerk; and was posted on both the Township’s website and the Library’s website.
3. ROLL CALL
Present: Rima Khalil, Mary Jane McNally, Tim Opremcak, Kippy Piedici, Erica Studness, Jonathan Vidler, and Leslie Workman
Absent: Lois Bloom and Scott Spitzer
Also Present: Ruth Lufkin
4. PUBLIC COMMENT
There were no members of the public.
5. APPROVAL OF MINUTES
MOTION 12-19 was made by Kippy Piedici and seconded by Leslie Workman to approve the minutes of the June 27, 2012 meeting as written. The motion carried unanimously.
6. PRESIDENT’S REPORT
President Opremcak welcomed the Board back from summer vacation and expressed his thanks to Board members for all the work they did on the strategic plan over the summer.
7. DIRECTOR’S REPORT
· Ruth praised the staff for covering the Library while she was on vacation.
· Luisa Paster, a specialist in training library staff, will present “Communicating With Others” during a Staff Development Morning Friday, September 28. This session will precede the annual Township Service Awards Luncheon.
· The Library has received the final payments from the Hull Estate which totaled $240,065.14. The bequest was deposited in the Library’s reserve account.
· The preliminary figure for the Library’s State Aid payment in October has been given as $11,859, a 3.44% decrease from last year.
· MAIN is reviewing the assessment fee for member libraries. In all probability the fee for Bernards Township Library will increase by $6,000.
· Passport to Imagination: Around MAIN in 30 Days is the title of an inventive, collaborative marketing program by MAIN Libraries to encourage people to sign-up for a Library card during September, which is Library Card Sign-up Month nationally. Patrons have the opportunity to win an e-reader by visiting six MAIN Libraries and getting their passport stamped. Ellen Stork and Ann Babits coordinated the Library’s participation.
· The Library is ready to launch a Text a Librarian service. Ruth distributed askbtl cards with the directions for accessing this service.
· Leisure Learning started today with 398 registrants.
· Ruth showed the Board books donated in memory of former Board of Trustees President Burt Weber, The Jazz Standards; former Director Margaret Jiuliano, Irving Berlin’s American Musical Theater; and former Board of Trustees member Olga Terry, Zoltan Szabo’s 70 Favorite Water Color Techniques.
· Minor bathroom issues that continue to need attention include faulty latches, soap dispenser, and drain covers.
8. COMMITTEE REPORT
A. Treasurer/Finance—Lois Bloom
Ruth explained that the charge under the printing line was for new library cards
B. Advocacy—Leslie Workman
Leslie reached out to Board members regarding participating in Virtual Library Legislative Day.
C. Friends of the Library Liaison—
D. Land and Building—Jonathan Vidler
Included in the Director’s Report.
E. Legislation—Mary Jane McNally
F. Personnel—Tim Opremcak
Kippy will report on the acceptable behavior policy at the next meeting.
H. Strategic Plan—Tim Opremcak
Jonathan Vidler presented the report of the Space Assessment sub-committee. The sub-committee recommends that the Library look for a library space consultant to conduct an in-depth assessment of the available space and to make recommendations in response to requests. The sub-committee will work on developing an RFP for this service.
I. Technology—Mary Jane McNally
Mary Jane is working with Teen Librarian Karen Olivari to promote the Text a Librarian service at Ridge High School.
J. Township Committee Liaison—Scott Spitzer
10. OLD BUSINESS
There was no old business.
11. NEW BUSINESS
· Ruth described problems associated with the HVAC system, a complex system of interdependent units, some of which are more than 15 years old. The Library is in need of a professional to design a control unit that will communicate with all components. MOTION 12-20 was made by Kippy Piedici and seconded by Mary Jane McNally to submit a resolution to the Township Committee awarding a Professional Services Contract for Design and Re-Evaluation of the Bernards Township Library Existing HVAC System to Robert A. Benson, P.E. of the firm DCM Architecture & Engineering LLC for an amount not to exceed $4,750.00. The motion passed unanimously.
· After reviewing the Library’s calendar MOTION 12-21 was made by Mary Jane McNally and seconded by Rima Khalil to close the Library at 3:00 pm, December 31, New Year’s Eve. The motion passed unanimously.
· MOTION 12-22 was made by Leslie Workman and seconded by Jonathan Vidler to adjourn the meeting at 9:10 p.m. The motion carried unanimously.
· The next meeting of the Bernards Township Library Board of Trustees will be 7:30 p.m., Wednesday, October 24, 2012 in the Lower Level Conference Room of the Library.