Minutes of the Meeting of the Board of Trustees

of the Bernards Township Library

May 24, 2017




President Kippy Piedici called the meeting to order at 7:30 p.m. in the Bernards Township Library Lower Level Conference Room.




In accordance with the requirements of the Open Public Meetings Law of 1975, notice of the meeting was posted on the bulletin board in the Reception Hall of the Municipal Building, Collyer Lane, Basking Ridge and the Bernards Township Library Public Notices bulletin board; was mailed to The Bernardsville News, Bernardsville and the Courier News, Somerville; was filed with the Township Clerk; and was posted on both the Township’s website and the Library’s website.






4.     ROLL CALL

Present:  Mary Jane McNally, Vivian Pagoulatos, Kippy Piedici, Zina Pozner, Santosh Subramanian, and Cynthia Yin

Absent:  John Carpenter, Tim Opremcak, and Scott Ross

Also Present: Ruth Lufkin




There was no public comment.




MOTION 17-17 was made by Vivian Pagoulatos and seconded by Zina Pozner to approve the minutes of the April 26, 2017 meeting as written.  With Santosh Subramanian and Cynthia Yin abstaining, the motion passed unanimously.




Kippy shared the good news that the recent appointment of Scott Ross to the Library Board brings the Board to full strength.




·         Ruth showed the Board one of the framed, historical maps of Basking Ridge drawn and donated by local cartographer John C. Smith.  The maps will be hung in the new Local History / Quiet Study area.

·         Ruth also showed the Board two products of Donna McArthur’s marketing and communication work -- the redesigned Welcome packet and the new Summer Reading poster.

·         Ruth distributed the booklet from the Raritan Valley Federation Poetry Month celebration that was held in April.  Four poets from Bernards Township were featured in this year’s anthology.




A.    Treasurer/Finance—Vivian Pagoulatos

·         Vivian reported that she met with Ruth to review the current budget.  She explained some budget lines that might need some clarification.

·         The Finance Committee will meet June 14 to do an analysis of unallocated library reserves and bequest reserves. 


B.    Friends of the Library Liaison—

·         Kippy reported that the Friends had their quarterly meeting Monday, May 8 and will meet again in August.

·         Their Charter Day activities were very well received. 

·         This year the Friends’ Annual Fund Drive Appeal was mailed to a targeted list instead of to the entire township. 


C.   Land and Building—Cynthia Yin

·         Fine Wall has agreed to accept the settlement offer of a full and final payment of $30,000.00, payable once they satisfactorily complete seven conditional items of documentation necessary to effectuate the settlement.

·         Ruth reported that the engineering feasibility report gave two options for remedying the excessive noise in the Program Rooms.  Drawings have been made for the 2nd option and the next step will be to solicit quotes.

·         Repairing a clog in the restroom revealed a more serious problem that will require digging up and repairing a sewer line located near the lower level entrance.  Ruth is awaiting quotes for the cost of the work.

·         The book drop leak has been repaired.

·         The carpet was not cleaned as expected on Good Friday, so it will be done over Memorial Day Weekend.


D.   Legislation & Advocacy—Mary Jane McNally

·         Mary Jane reported that both of New Jersey’s senators have signed on to FY2018 Library Services and Technology Act and Innovative Approaches to Literacy “Dear Appropriator” letters.

·         On the state level our state senator and both of our assemblymen have signed on as Co-sponsors of the New Jersey Public Library Construction Bond Act (A222/S2171). 

E.   Personnel—Mary Jane McNally

The personnel committee will meet after June 14. 


F.   Policy—

This committee will resume in the Fall.


G.   Strategic Plan—Kippy Piedici

As Ruth reported, the contract with Fine Wall Corporation is close to completion


H.   Technology—Tim Opremcak

·         In Tim’s absence Santosh reported on the new website.  Traffic is picking up.  The committee will continue to monitor website analytics for demographic information.

·         The committee is continuing to investigate upgrades to the audio/video technology available in the Tech Center and Teen Space.


I. Township Committee Liaison—John Carpenter

No report.




There was no Old Business.



·         MOTION 17-18 was made by Zina Pozner and seconded by Santosh Subramanian to adopt a resolution recognizing the use of a generous bequest from Dr. Robert Warren Hull and Mrs. Elizabeth Merrell Hull to fund the recent construction.  The motion passed unanimously.

·         MOTION 17-19 was made by Santosh Subramanian and seconded by Mary Jane McNally to recognize Linda Snidow on her retirement.  The motion passed unanimously.

·         MOTION 17-20 was made by Mary Jane McNally and seconded by Vivian Pagoulatos to spend up to an additional $2,200 from Reserve Line 7-01-LI-R02-003 – Hull, Robert - Library Bequest to finalize the Library Space reorganization contract with Fine Wall Corporation for an updated contract number of $205,750.00.  No payments to be made until all required conditions are satisfied.  With a roll call vote, the motion passed 6-0.

·         MOTION 17-21 was made by Santosh Subramanian and seconded by Vivian Pagoulatos to adjourn the meeting at 8:33 p.m.  The motion passed unanimously.

·         The next meeting of the Bernards Township Library Board of Trustees is scheduled for 7:30 p.m., June 28, 2017.