Minutes of the Meeting of the Board of Trustees

of the Bernards Township Library

March 29, 2017

 

 

1.     CALL TO ORDER

President Kippy Piedici called the meeting to order at 8:05 p.m. in the Bernards Township Library Lower Level Conference Room.

 

 

2.     SUNSHINE LAW REMINDER

In accordance with the requirements of the Open Public Meetings Law of 1975, notice of the meeting was posted on the bulletin board in the Reception Hall of the Municipal Building, Collyer Lane, Basking Ridge and the Bernards Township Library Public Notices bulletin board; was mailed to The Bernardsville News, Bernardsville; was filed with the Township Clerk; and was posted on both the Township’s website and the Library’s website.

 

 

3.     PLEDGE OF ALLEGIANCE

 

 

4.     ROLL CALL

Present:  John Carpenter, Mary Jane McNally, Tim Opremcak, Kippy Piedici, and Zina Pozner

Absent: Vivian Pagoulatos, Santosh Subramanian, and Cynthia Yin

Also Present: Ruth Lufkin

 

 

5.     PUBLIC COMMENT

There was no public comment.

 

 

6.     REFERENCE SERVICES: A BEHIND THE SCENES LOOK – KAREN VAIAS, SUPERVISING REFERENCE LIBRARIAN

Supervising Reference Librarian Karen Vaias gave the Board an overview of the numerous job functions performed by Reference and Interlibrary Loan (ILL) staff.  Many of these functions, such as ILL and collection curation, are not obvious to the average patron, but would be greatly missed.

 

7.     APPROVAL OF MINUTES

MOTION 17-12 was made by Tim Opremcak and seconded by John Carpenter to approve the minutes of the February meeting (held March 1, 2017) as written.  With Ms Pozner abstaining, the motion passed unanimously.

 

 

8.     PRESIDENT’S REPORT

Kippy announced that the Township Committee had appointed two new members to the Library Board last night.  Zina Pozner will fill an unexpired term that will expire at the end of 2020 and Cynthia Yin will fill an unexpired term that will expire at the end of 2019.  Kippy thanked Ms Pozner for being able to make the meeting on such short notice and is looking forward to welcoming Ms Yin next month.

 

 

 

 

9.     DIRECTOR’S REPORT

·         Ruth reported that the Library staff thoroughly enjoyed the End-of-Construction Celebration catered by the Mockingbird Cafe.  Library Trustees, members of the Friends Executive Board, and community volunteers all contributed to the success of the event.

·         The Library website redesign is almost complete; the new site is expected to go live next week.

·         Library staff worked hard to compile the documentation that enabled the annual State Report to be filed on time.  Whatever per capita state aid the Library receives from the state is based on the figures in this report.

·         In the absence of a treasurer, Ruth reported that spending is proceeding as expected.  The pension amount has been paid in full.

·         A soft open house of the Library’s newly renovated areas will be Sunday, April 23, 2017 between 1:00 and 4:00 p.m.  Ruth encouraged all Trustees to attend.

·         Electricians have been replacing lights in the Program Room with LED lights.  This is part of the Direct Install project that the Township participated in through the New Jersey Office of Clean Energy.

 

 

10.  COMMITTEE REPORTS

A.    Treasurer/Finance—

Included in Director’s report 

 

B.    Friends of the Library Liaison—

Kippy reported that the Friends are organizing their Charter Day activities and preparing their Annual Fund Drive Appeal.

 

C.   Land and Building—

After the Spring Leisure Learning series ends, the next building-related project will be refurbishing and abating the noise issue in the Program Rooms.

 

D.   Legislation & Advocacy—Mary Jane McNally

Mary Jane reported that she sent letters of support for the New Jersey Library Construction Bond Act (A222/S2171) to our state legislators. 

 

Mary Jane also alerted the Board to funding threats to all libraries posed by the zero budget allocated to the Institute for Museum and Library Services (IMLS) in the proposed federal budget.   She distributed a statement prepared by the New Jersey Library Association (NJLA) describing some of the issues of immediate concern to New Jersey libraries and urged Trustees to write to their representative by the April 3 deadline.

 

E.   Personnel—Mary Jane McNally

Included in New Business

 

F.   Policy—

No report   

 

G.   Strategic Plan—Kippy Piedici

Township Special Conflicts Attorney Jonathan Drill has made a full and final payment offer to FineWall.  MOTION 17-13 was made by Tim Opremcak  and seconded by John Carpenter to spend up to an additional $2,000.00 (To Include Reimbursable Expenses as Required) from Reserve Line 7-01-LI-R01-D01 Space Reorganization Professional Services to cover legal services in connection with closeout of the Library Space reorganization Contract with Fine Wall Corporation from Special Counsel Jonathan E. Drill, Esq. of the firm Stickel, Koenig, Sullivan & Drill for an updated not to exceed amount of $4,000.00.   After a roll call vote, the motion passed 5-0. 

 

H.   Technology—Tim Opremcak

·         Tim reported that Ryan has acquired two Samsung tablets for the Technology Center.

·         Tim also voiced his eagerness to see the new website officially launched. 

 

I. Township Committee Liaison—John Carpenter

John expressed his pleasure with the new appointments to the Library Board.

 

 

11.  OLD BUSINESS

Ruth reported that there is a strong candidate for the new, part-time custodian positon. 

 

 

12.  NEW BUSINESS

·         MOTION 17-14 was made by Tim Opremcak and seconded by John Carpenter to adjourn the meeting at 8:39 p.m.  The motion passed unanimously.

·         The next meeting of the Bernards Township Library Board of Trustees is scheduled for 7:30 p.m., April 26, 2017.