Minutes of the Meeting of the Board of Trustees

of the Bernards Township Library

January 25, 2017

 

 

1.     CALL TO ORDER

Library Director Ruth Lufkin called the meeting to order at 7:37 p.m. in the Bernards Township Library Lower Level Conference Room.

 

 

2.     SUNSHINE LAW REMINDER

In accordance with the requirements of the Open Public Meetings Law of 1975, notice of the meeting was posted on the bulletin board in the Reception Hall of the Municipal Building, Collyer Lane, Basking Ridge and the Bernards Township Library Public Notices bulletin board; was mailed to The Bernardsville News, Bernardsville and the Courier News, Somerville; was filed with the Township Clerk; and was posted on both the Township’s website and the Library’s website.

 

 

3.     PLEDGE OF ALLEGIANCE

 

 

4.     ROLL CALL

Present:  Mary Jane McNally, Tim Opremcak, Vivian Pagoulatos, Kippy Piedici, and Santosh Subramanian.

Absent:  John Carpenter and Alyson Galusha

Resigned:   Tania McCabe and Loraine Pires

Also Present: Ruth Lufkin

 

5.     REPORT OF NOMINATING COMMITTEE 

Nominating Committee chair, Tim Opremcak, reviewed the slate of officers first presented at the December 2016 meeting:  President, Kippy Piedici; Vice-President, Jonathan Vidler; Secretary, Mary Jane McNally; and Treasurer, Alyson Galusha.  Because Jonathan’s term has expired and he is not continuing on the board, there is no candidate for the optional office of Vice-President.  With no nominations from the floor, the proposed slate of officers (with the office of Vice-President temporarily vacant) was adopted by acclamation.

 

6.     PUBLIC COMMENT

There was no public comment.

 

 

7.     APPROVAL OF MINUTES

MOTION 17-01 was made by Tim Opremcak and seconded Mary Jane McNally to approve the minutes of the December 21, 2016 meeting as written.  With Vivian Pagoulatos, Kippy Piedici, and Santosh Subramanian abstaining, the motion passed unanimously.

 

 

8.     PRESIDENT’S REPORT

·         MOTION 17-02 was made by Tim Opremcak and seconded by Mary Jane McNally to adopt the following resolution in compliance with the “Public Contracts Law and Regulations” confirming a contractual relationship with Baker & Taylor, Inc. for the purchase of books and other library materials for more than $40,000.00 during 2017.  With a roll call vote, the motion passed 5-0.

·         MOTION 17-03 was made by Tim Opremcak and seconded by Mary Jane McNally to adopt the Township of Bernards Employee Handbook of Personnel Policies and Procedures as amended and re-adopted by the Township Committee on January 3, 2017 as the Employee Handbook for all Library employees.  The motion passed unanimously.

·         Kippy described the need to tap Board members to chair various committees and alerted the Board that she will survey members for their preferences. 

·         Kippy also described how the Board uses videos and presentations by Library supervisors to fulfill the annual training requirement.

 

 

9.     DIRECTOR’S REPORT

·         Ruth reported on progress with the renovated space on the upper level emphasizing the new teen area and quiet work area.

·         The website redesign project is going well.  A version may be available in March.

·         Ruth sent the “Bernards Township Library Strategic Plan 2012-2015 Results Report” to the Ivy Group for a proposal for suggestions regarding an extended plan.  The proposal was prohibitively expensive.  Ruth will consider alternatives.

 

 

10.  COMMITTEE REPORTS

A.    Treasurer/Finance—Alyson Galusha

Kippy explained the Library budget and role of Treasurer.  The full 1/3 mil allocation is available for the Library to operate; spending is being allocated to the proper lines. 

 

B.    Friends of the Library Liaison—

·         Kippy explained that the Friends support many Library initiatives including Leisure Learning, many special programs, and furnishings for the renovated space. 

·         The Friends meet quarterly; their next meeting will be February 13, 2017.

 

C.   Land and Building—

Kippy defined the role of this committee as overseeing the proper running of the building.  After the current construction project has been completed, the next project will be refurbishing and abating the noise issue in the Program Rooms.

 

D.   Legislation & Advocacy—Mary Jane McNally

Mary Jane distributed a summary of the New Jersey Library Association (NJLA) legislative initiatives including:  restoring funding for the state per capita aid program, establishing a capital construction program for public libraries, upholding funding for strong local libraries, and supporting funding for the New Jersey Library Network.  Library funding statewide was cut by 42% in FY11 and has remained flat since then. 

 

E.   Personnel—

This committee meets once year to review the staffing profile and succession planning.

 

F.   Policy—

The Policy Committee reviews policies and revises outdated ones. 

 

G.   Strategic Plan—Kippy Piedici

Kippy recounted the strategic planning process to date.  She also summarized the issues with the seemingly endless construction project.  Because Township Attorney John Belardo has a conflict of interest, Township Special Conflicts Attorney Jonathan Drill will be working with us to resolve the remaining incomplete issues. 

 

H.   Technology—Tim Opremcak

Included in Director’s Report.

 

I.      Township Committee Liaison—John Carpenter

No report.

 

 

11.  OLD BUSINESS

There was no old business.

 

12.  NEW BUSINESS

·         MOTION 17-04 was made by Mary Jane McNally and seconded by Vivian Pagoulatos to adopt a resolution drafted by NJLA in support of the need for highly effective school library media programs in New Jersey.  The motion passed unanimously.

·         MOTION 17-05 was made by Tim Opremcak and seconded by Santosh Subramanian to adjourn the meeting at 8:33.  The motion passed unanimously.

·         The next meeting of the Bernards Township Library Board of Trustees is scheduled for 7:30 p.m., March 1, 2017.