Minutes of the Meeting of the Board of Trustees

of the Bernards Township Library

April 26, 2017

 

 

1.     CALL TO ORDER

President Kippy Piedici called the meeting to order at 7:34 p.m. in the Bernards Township Library Lower Level Conference Room.

 

 

2.     SUNSHINE LAW REMINDER

In accordance with the requirements of the Open Public Meetings Law of 1975, notice of the meeting was posted on the bulletin board in the Reception Hall of the Municipal Building, Collyer Lane, Basking Ridge and the Bernards Township Library Public Notices bulletin board; was mailed to The Bernardsville News, Bernardsville and the Courier News, Somerville; was filed with the Township Clerk; and was posted on both the Township’s website and the Library’s website.

 

 

3.     PLEDGE OF ALLEGIANCE

 

 

4.     ROLL CALL

Present:  John Carpenter, Mary Jane McNally, Tim Opremcak, Vivian Pagoulatos, Kippy Piedici, and Zina Pozner

Absent:  Santosh Subramanian and Cynthia Yin

Also Present: Ruth Lufkin

 

 

5.     PUBLIC COMMENT

Nicholas Carola, a junior at Ridge High, attended the meeting to fulfill a requirement for his History of US Government and Economics class.  There was no public comment.

 

 

6.     SHORT TAKES VIDEO – LIBRARY ADVOCACY

Ruth introduced a video entitled “Library Advocacy” that stressed the Trustees’ responsibility to advocate for the Library.  Trustees were urged to communicate the value of the Library by using easily understandable terms and showcasing services to diverse populations such as students, job hunters, and entrepreneurs.  Watching this video, produced by United for Libraries as part of its Short Takes for Trustees series, will count toward fulfilling the Trustees’ annual training requirement.

 

 

7.     APPROVAL OF MINUTES

MOTION 17-15 was made by Tim Opremcak and seconded by Zina Pozner to approve the minutes of the March 29, 2017 meeting as written.  With Vivian Pagoulatos abstaining, the motion passed unanimously.

 

 

8.     PRESIDENT’S REPORT

Kippy outlined the following appointments and committee charges:

·         Zina Pozner will serve on the Personnel Committee that will meet in the next couple of months.

·         Vivian Pagoulatos will serve as Treasurer and chair of the Finance Committee. This year’s reserve analysis will be addressed shortly by the finance committee.

·         Cynthia Yin will chair the Land and Building Committee.

9.     DIRECTOR’S REPORT

·         Ruth reported that the Launchpad tablets have been very popular in the Children’s Department. 

·         The April 24th Leisure Learning relocation, made necessary by the logistics involved in removing the historic oak tree, went very smoothly.  Ruth expressed her gratitude to Rector Rev. Rick Morley and Parish Administrator Ann Millan of St. Mark’s Episcopal Church and the staff of St. James Catholic Church who were able to accommodate classes and parking for 475 attendees that day.

·         The Library closed out Patron Appreciation Week with a concert by country band Nash East on Sunday, April 23. 

·         ARTsee installed a display of community art behind the stairs on the upper level.

·         Children’s Supervising Librarian Ellen Ryan did a well-received program called “Shake Rattle and Read” in The Hills meeting room.

 

 

10.  COMMITTEE REPORTS

A.    Treasurer/Finance—Vivian Pagoulatos

Vivian met with Ruth and reviewed budgeting issues as she assumes the role of Treasurer. 

 

B.    Friends of the Library Liaison—

Kippy reported that the Friends are holding their quarterly meeting Monday, May 8.  Their current efforts are organizing their Charter Day activities and preparing their Annual Fund Drive Appeal.

 

C.   Land and Building—

o    Ruth reported that the book drop has developed a leak.

o    The carpet was not cleaned as expected on Good Friday, so it will need to be done over Memorial Day Weekend.  Carpet cleaning opportunities come rarely because of the length of time needed for the carpet to dry.

o    After the Spring Leisure Learning series ends, the next building-related project will be refurbishing and abating the noise issue in the Program Rooms.

 

D.   Legislation & Advocacy—Mary Jane McNally

Mary Jane reported that she sent letters of support for the New Jersey Library Construction Bond Act (A222/S2171) to our state legislators and received a positive response from State Senator Tom Kean. 

 

E.   Personnel—Mary Jane McNally

Ruth reported that she is still trying to fill the part-time custodian position.

 

F.   Policy—

In light of the numerous Board vacancies, Kippy stated that this committee will resume in the Fall.

 

G.   Strategic Plan—Kippy Piedici

Township Special Conflicts Attorney Jonathan Drill has made a counter offer to FineWall, calling them in breach of contract and reminding them of the liquidated damages clause in the contract.

 

H.   Technology—Tim Opremcak

Tim, Ruth, and Ryan McCloskey reviewed the new website.  To date, the reaction is positive and all seems to be functioning well.  Staff members are especially pleased by the ability to update information when needed.

 

I. Township Committee Liaison—John Carpenter

John reported that the Township Committee has identified a potential person to fill the remaining vacancy on the Board. 

 

 

11.  OLD BUSINESS

The Board discussed appropriate ways of recognizing The Hulls (Robert and Elizabeth), whose bequests funded the recent space reorganization project and Victor Mendizabel, who served as a volunteer clerk-of-the-works during the lengthy construction phase of the project.  They agreed that resolutions by both the Township Committee and the Library Board of Trustees would be appropriate

 

 

12.  NEW BUSINESS

·         The Library is close to starting to offer delivery service to Fellowship Village.

·         MOTION 17-16 was made by Tim Opremcak and seconded by Vivian Pagoulatos to adjourn the meeting at 8:41 p.m.  The motion passed unanimously.

·         The next meeting of the Bernards Township Library Board of Trustees is scheduled for 7:30 p.m., May 24, 2017.