Minutes of the Meeting of the Board of Trustees
of the Bernards Township Library
July 27, 2016
Kippy Piedici called the meeting to order at 7:36 p.m. in the new Bernards Township Library Technology Center.
2. SUNSHINE LAW REMINDER
In accordance with the requirements of the Open Public Meetings Law of 1975, notice of the meeting was posted on the bulletin board in the Reception Hall of the Municipal Building, Collyer Lane, Basking Ridge and the Bernards Township Library Public Notices bulletin board; was mailed to The Bernardsville News, Bernardsville and the Courier News, Somerville; was filed with the Township Clerk; and was posted on both the Township’s website and the Library’s website.
3. ROLL CALL
Present: John Carpenter, Alyson Galusha, Mary Jane McNally, Kippy Piedici, Tim Opremcak, and Lorraine Pires
Absent: Tania McCabe, Jonathan Vidler
Also Present: Ruth Lufkin
4. PUBLIC COMMENT
There were no members of the public present.
5. APPROVAL OF MINUTES
MOTION 16-25 was made by Alyson Galusha and seconded by Lorraine Pires to approve the minutes of the May 25, 2016 meeting as written. The motion passed unanimously.
6. PRESIDENT’S REPORT
7. DIRECTOR’S REPORT
Ruth had no additions to her report in the Board packet.
8. COMMITTEE REPORTS
A. Treasurer/Finance—Alyson Galusha
Alyson and the finance committee met with Ruth to complete a reserve analysis that was distributed to the Board and reviewed. MOTION 16-26 was made by Alyson Galusha and seconded by Mary Jane McNally to adopt the Library Reserve and Capital Projects funds allocation changes for 2016-2017 proposed as of July 27, 2016. The motion passed unanimously.
B. Friends of the Library Liaison—
C. Land and Building—Jonathan Vidler
D. Legislation & Advocacy—Mary Jane McNally
E. Personnel—Kippy Piedici
Deferred until September
G. Strategic Plan—Kippy Piedici
· Space Reorganization – Tania McCabe
o MOTION 16-27 was made by Tim Opremcak and seconded by Mary Jane McNally to spend an additional amount up to $6,905.00 (To Include Reimbursable Expenses as Required) from Reserve Line 6-01-LI-R01-D01 – Space Reorganization – Professional Services to cover scope of work changes, re-bid services and projected additional time for Arcari & Iovino Architects, PC, as per their proposal of February 22, 2016. The motion passed unanimously.
o MOTION 16-28 was made by John Carpenter and seconded by Tim Opremcak to acknowledge closure of the Library on Saturday, July 16, 2016 and to close the Library Thursday, July 28, 2016 until 1:00 p.m. to facilitate the delivery and installation of the steel for new stairs. The motion passed unanimously.
o MOTION 16-29 was made by Alyson Galusha and seconded by Lorraine Pires to spend an additional amount up to $600.00 from Reserve Line 6-01-LI-R01-D02 – Space Reorganization – Construction for rental of library crates/mobile bookshelves to store local history materials during space reorganization construction. The motion passed unanimously.
o MOTION 16-30 was made by Alyson Galusha and seconded by John Carpenter to spend up to $2,500.00 from Reserve Line 6-01-LI-R01-D03 – Space Reorganization – Furnishings for carpet tiles needed to replace existing carpeting changed/damaged during construction. The motion passed unanimously.
o MOTION 16-31 was made by Alyson Galusha and seconded by Tim Opremcak to spend up to $12,000.00 from Reserve Line 6-01-LI-R01- C05 – Building Maintenance for prep and painting of wood and aluminum clad fascia, gutters and trim on the Library building. Also replacement/reworking of gutters as needed. The motion passed unanimously.
o MOTION 16-32 was made by Alyson Galusha and seconded by Tim Opremak to spend up to $21,000.00 from Reserve Line 6-01-LI-R01-C05 – Building Maintenance for the Library share in the Direct Install grant project the Township will apply for through the NJ Office of Clean Energy. The motion passed unanimously.
o MOTION 16-33 was made by Alyson Galusha and seconded by Tim Opremcak to spend up to $70,000.00 from Reserve Line 6-01-LI-R01- C05 – Building Maintenance for noise and airflow abatement in Library Program Rooms. This amount includes estimated cost of HVAC modifications and soffit work and replacement of ceiling tile which will be completed as soon as the ducts are reworked. With John Carpenter voting No and Lorraine Pires abstaining, the motion passed by a vote of 4-1-1.
H. Technology—Tim Opremcak
I. Township Committee Liaison—John Carpenter
11. OLD BUSINESS
There was no Old Business
12. NEW BUSINESS
· MOTION 16-34 was made by John Carpenter and seconded by Mary Jane McNally to allow Kippy Piedici to cancel the August meeting prior to August 18 at her discretion. The motion passed unanimously.
· MOTION 16-35 was made by Tim Opremcak and seconded by Lorraine Pires to adjourn the meeting at 8:40 p.m. The motion passed unanimously.
· The next meeting of the Bernards Township Library Board of Trustees is scheduled for 7:30 p.m., August 24, 2016.