Minutes of the Meeting of the Board of Trustees

of the Bernards Township Library

February Meeting

Rescheduled date March 3, 2014

 

 

1.     CALL TO ORDER

President Tim Opremcak called the meeting to order at 7:37 p.m. in the Bernards Township Library Lower Level Conference Room.

 

 

2.     SUNSHINE LAW REMINDER

In accordance with the requirements of the Open Public Meetings Law of 1975, notice of the meeting was posted on the bulletin board in the Reception Hall of the Municipal Building, Collyer Lane, Basking Ridge and the Bernards Township Library Public Notices bulletin board; was mailed to The Bernardsville News, Bernardsville; was filed with the Township Clerk; and was posted on both the Township’s website and the Library’s website.

 

 

3.     ROLL CALL

Present:  John Carpenter, Lisa Marshall, Mary Jane McNally, Tim Opremcak, Kippy Piedici, Tom Russo, Eileen Walsh, and Leslie Workman

Absent:  Jonathan Vidler

Also Present: Ruth Lufkin

 

 

4.     PUBLIC COMMENT

There were no members of the public present. 

 

 

5.     APPROVAL OF MINUTES

MOTION 14-11 was made by Kippy Piedici and seconded by Tom Russo to approve the minutes of the January 29, 2014 meeting as amended.  The motion passed unanimously. 

 

 

6.     PRESIDENT’S REPORT

·         Tim mentioned that the Board will address the proposed Bylaws revision in March.

·         Tim distributed 2014 Library-wide goals, which had been developed by Ruth and Library supervisors, for Board members to comment before formalizing them in March.

·         Tim also laid out a tentative plan for the focus of future Board meetings.  March, space reorganization; April, reserves; and May/June, funding.

 

7.     DIRECTOR’S REPORT

·         Ruth reported that Ellen Stork is interviewing candidates for a part-time Library Assistant position in the Children’s Department.

·         The HVAC controls installation project is almost finished.  The controls are in place and Unitemp expects to make the final connections by the end of week.

 

 

8.     COMMITTEE REPORT

A.    Treasurer/Finance—Leslie Workman

·         Leslie reported that the expenses seem to be normal.  The Library is operating with its temporary allocation until the Township budget is finalized in the spring. 

·         Ruth, Tim and Leslie have started to work on a plan for our reserves. 

B.    Friends of the Library Liaison—Lisa Marshall

·         The Friends of the Library met Monday, February 10, 2014.  Nancy Eberhardt, Director of Pro Bono Partnership, made a presentation on “Fundraising Basics for Public Libraries and Supporting Organizations.”  The Friends are still looking for a volunteer with expertise in marketing.

·         The Friends expect to have a presence at Charter Day, Saturday, May 17. 

 

C.   Land and Building—Jonathan Vidler

No report

 

D.   Legislation & Advocacy—Mary Jane McNally

Mary Jane referred to her emailed update on NJLA Library Advocacy Week and recent proposed legislation pertaining to libraries.

 

E.   Personnel—Tim Opremcak

Included in the Director’s report.

 

F.   Policy—Eileen Walsh

No report

 

G.   Strategic Plan—Tim Opremcak

·         Space—Jonathan Vidler

No report

·         Marketing and Partnerships—Kippy Piedici.

o    Kippy reported that The Ivy Group is revising the marketing plan to incorporate comments and suggestions proposed by Staff and Board members. 

o    The Marketing subcommittee met to map recommendations by timeline and staffing responsibility. 

o    Kippy distributed a branding calendar to introduce the new logo and color scheme.  MOTION 14-12 was made by John Carpenter and seconded by Tom Russo to spend up to $10,000 to implement items on the proposed branding calendar.  

·         Technology Services—Tom Russo. 

No report.

·         Funding Strategies—Leslie Workman. 

No report. 

·         Staffing and Leadership—Ruth Lufkin. 

No report.

H.   Technology Mary Jane McNally

No report

 

I.    Township Committee Liaison—John Carpenter

Township Budget will be introduced Tuesday, March 11, 2014.

 

 

9.   OLD BUSINESS

There was no Old Business.

 

10.  NEW BUSINESS

·         MOTION 14-13 was made by John Carpenter and seconded by Lisa Marshall to adjourn the meeting at 8:18 p.m.  The motion carried unanimously.

·         The next meeting of the Bernards Township Library Board of Trustees is scheduled for 7:30 p.m., Wednesday, March 26, 2014.