Minutes of the Meeting of the Board of Trustees
of the Bernards Township Library
May 29 2013
President Tim Opremcak called the meeting to order at 7:33 p.m. in the Bernards Township Library Lower Level Conference Room.
2. SUNSHINE LAW REMINDER
In accordance with the requirements of the Open Public Meetings Law of 1975, notice of the meeting was posted on the bulletin board in the Reception Hall of the Municipal Building, Collyer Lane, Basking Ridge and the Bernards Township Library Public Notices bulletin board; was mailed to The Bernardsville News, Bernardsville; was filed with the Township Clerk; and was posted on both the Township’s website and the Library’s website.
3. ROLL CALL
Present: Lisa Marshall, Mary Jane McNally, Tim Opremcak, Jonathan Vidler, Eileen Walsh and Leslie Workman
Absent: Kippy Piedici, Tom Russo and Scott Spitzer
Also Present: Ruth Lufkin, Ed Gould
4. PUBLIC COMMENT
Ed Gould, President of the Friends of the Library, reported on progress of the Friends’ Annual Fund Drive. 11,000 items were prepared and mailed with the goal of identifying new donors. The Friends’ booth at Charter Day was well attended and promoted the Library’s programs and services.
5. APPROVAL OF MINUTES
MOTION 13-17 was made by Kippy Piedici and seconded Jonathan Vidler to approve the minutes of the April 30, 2013 meeting as amended. The motion passed unanimously.
6. PRESIDENT’S REPORT
Included in Committee reports.
7. DIRECTOR’S REPORT
· Ryan completed upgrading staff computers to Windows 7 and Office 2010.
· The Library received $600 from the State Library as part of an anti-trust settlement with Bristol Myers Squibb. Staff members are identifying titles on cancer treatment and prevention to purchase with these funds.
· The Library has been notified that its second Muslim Journeys grant application was successful. The $3,500 will allow purchase of multiple copies of the titles selected for discussion, and fund Jacqui Ridzy’s attendance at a preconference on leading book discussion groups at ALA next month. The Library is the only public library in the state of New Jersey to be awarded this grant. Of the 125 grants awarded, only four were to NJ institutions.
· The AAUW donated $3,500 to the Library to be spent on material for women and girls.
· “Mothers, Daughters, and Political Socialization,” a Leisure Learning program that had to be rescheduled, was very successful. The Library worked with the AAUW to publicize the event.
· The Library participated in the Raritan Valley Federation of Municipal Libraries National Poetry Month Celebration Anthology, a joint celebration of National Poetry Month. This involved programs and the compilation of an anthology of the work of local poets.
· Repairs on the bathroom continue: the Flushometer and latches have been repaired, but legs for sinks have not arrived.
8. COMMITTEE REPORT
A. Treasurer/Finance—Leslie Workman
Leslie Workman reported that the current expenditures are on exactly on target. She desires to improve the reporting process.
B. Friends of the Library Liaison—Lisa Marshall
Lisa Marshall has organized a social event June 27, 2013 at the Ridge Tavern to attract more people to work with the Friends of the Library.
D. Land and Building—Jonathan Vidler
Covered in the Director’s report
E. Legislation & Advocacy—Mary Jane McNally, Leslie Workman
Leslie reported that S1358, legislation that would define the referendum process a municipality must follow to dissolve a municipal public library, was signed by the Governor May 9, 2013.
F. Personnel—Tim Opremcak
Eileen Walsh will meet with Ruth to determine what policies need updating.
H. Strategic Plan—Tim Opremcak
Tim asked for a review of the strategic plan sub-committees.
· Space Assessment. Jonathan Vidler reported that the subcommittee met with Anthony Iovino of Arcari + Iovino when he visited the Library May 17 and that the group was pleased with its initial impression.
· Marketing and Partnerships. Kippy Piedici received a proposal from Nancy Davis of The Ivy Group for the entire marketing package including the logo, tagline, and vision. MOTION 13-18 was made by Lisa Marshall and seconded by Mary Jane McNally to made to hire The Ivy Group to develop the marketing plan at a cost not to exceed $17,345.70. The motion passed unanimously.
· Funding Initiative The committee’s investigation of funding strategies used by other libraries has led them to a clear recommendation to continue work with the Friends of the Library, and not go to any other vehicle for funding at this time. They also looked at the Friends bylaws to see if they constrained the use of funds.
I. Technology—Mary Jane McNally
J. Township Committee Liaison—Scott Spitzer
9. OLD BUSINESS
Tim asked the Board to review the Bernards Township Library Trustee job description and forward any ideas to Eileen Walsh. The Board will vote on this item next month.
10. NEW BUSINESS
· MOTION 13-19 was made by Jonathan Vidler and seconded by Leslie Workman to adjourn the meeting at 9:14 p.m. The motion carried unanimously.
· The next meeting of the Bernards Township Library Board of Trustees is scheduled for 7:30 p.m., Wednesday, June 26, 2013.