Minutes of the Meeting of the Board of Trustees
of the Bernards Township Library
rescheduled date February 6, 2013
President Tim Opremcak called the meeting to order at 7:40 p.m. in the Bernards Township Library Lower Level Conference Room.
2. SUNSHINE LAW REMINDER
In accordance with the requirements of the Open Public Meetings Law of 1975, notice of the meeting was posted on the bulletin board in the Reception Hall of the Municipal Building, Collyer Lane, Basking Ridge and the Bernards Township Library Public Notices bulletin board; was mailed to The Bernardsville News, Bernardsville; was filed with the Township Clerk; and was posted on both the Township’s website and the Library’s website.
3. ROLL CALL
Present: Lisa Marshall, Mary Jane McNally, Tim Opremcak, Tom Russo, Scott Spitzer, Jonathan Vidler, Eileen Walsh and Leslie Workman
Absent: Kippy Piedici
Also Present: Ruth Lufkin, Carol Bianchi, and Ed Gould
4. PUBLIC COMMENT
Ed Gould, President of the Friends of the Library, raised a question regarding the appropriateness of the Friends raising money through the Library’s website.
5. APPROVAL OF MINUTES
MOTION 13-01 was made by Jonathan Vidler and seconded by Leslie Workman to approve the minutes of the December 18, 2012 meeting as written. The motion carried unanimously.
6. PRESIDENT’S REPORT
· Tim Opremcak welcomed new Board members Lisa Marshall, Thomas Russo, Jr. and Eileen Walsh
· Tim asked Jonathan Vidler to present the report of the Nominating Committee. MOTION 13-02 was made by Jonathan Vidler and seconded by Tom Russo to accept the following slate: President, Tim Opremcak; Treasurer, Leslie Workman; and Secretary, Mary Jane McNally. The motion passed unanimously.
· MOTION 13-03 was made by Jonathan Vidler and seconded by Tom Russo to adopt the following resolution in compliance with the “Public Contracts Law and Regulations” confirming a contractual relationship with Baker & Taylor, Inc. for the purchase of books and other library materials for more than $36,000 during 2013. The motion passed unanimously.
· MOTION 13-04 was made by Lisa Marshall and seconded by Mary Jane McNally to adopt the Township of Bernards Employee Handbook of Personnel Policies and Procedures as amended and re-adopted on January 2, 2013 as the employee handbook for all library employees. The motion passed unanimously.
7. DIRECTOR’S REPORT
· Several Township employees were relocated to the Library due to a gas leak in Town Hall last Monday and Tuesday.
· Lynette Condor has started as the new part-time Library Assistant in the Children’s Department.
· Ruth has completed the Library’s budget and made adjustments to account for the reduction in the Township’s third of a mil allocation.
· The Library has received approximately $1,000 donated in the memory of a patron’s recently deceased husband.
· The Raritan Valley Federation libraries will sponsor a poetry program to celebrate National Poetry Month in April. Jacqui Ridzy will coordinate Bernards Township Library’s participation.
· Ruth reported a lower than anticipated response to the Library’s screening of Connected January 10. She and Jaqui Ridzy hope to schedule additional programming and publicity around this film.
· The Township’s consultant will make recommendations tomorrow regarding replacement of HVAC control units.
· The Library has received a Muslim Journeys Award, an ALA Bridging Cultures Bookshelf. Programming around this bookshelf will be coordinated with Bernardsville Public Library, another grant winner, to avoid overlap.
· A recent PEW survey of attitudes and expectations regarding libraries has found that free access to computers and the Internet ranks third behind Librarians to help people find information and borrowing books.
· An iPad (donated by the Friends) which is mounted on wall of the Children’s Department has been very popular with the young patrons.
8. COMMITTEE REPORT
A. Treasurer/Finance—Leslie Workman
Leslie Workman reported that she met with Ruth to work on developing the Library’s budget. For the first time in several years, the budgeting process required reallocation of expenses to match revenue. Leslie distributed a budget history from 1999 showing the decrease in equalized valuation over the past four years.
B. Advocacy—Leslie Workman
Leslie reported that S1358, legislation that would define the referendum process a municipality must follow to dissolve a municipal public library, has passed the Senate. The companion bill A2971 is scheduled for Assembly vote tomorrow. Leslie will attend with Pat Tumulty, Executive Director of NJLA. No problems are anticipated.
C. Friends of the Library Liaison—
In addition to what was covered in the Director’s report, the next meeting will be 7:00 p.m. Monday, February 11. Leslie Workman will attend.
D. Land and Building—Jonathan Vidler
In addition to what was in the Director’s report, Jonathan reported that the backup generator plan is still under investigation.
E. Legislation—Mary Jane McNally
Mary Jane reported that ALA has posted information about Legislative Day, an annual opportunity to discuss New Jersey library issues with legislators in Washington, DC. This year’s event will be May 7 and 8.
In addition to what Leslie covered in the Advocacy report, Mary Jane reported receiving an email from the ALA Washington Office announcing that the Chair of the Senate Budget Committee has launched a website where citizens can voice their budget priorities. Of particular interest are the talking points at the end of the email which express how libraries contribute to public welfare.
F. Personnel—Tim Opremcak
Covered in the Director’s report.
Ruth reported that Kippy will present a draft revision of the Computer and Internet Acceptable Use policy at the February meeting.
H. Strategic Plan—Tim Opremcak
· Tim reviewed strategic plan history to date listing the five main focus areas: Space Assessment, Marketing and Partnerships, Technology Services, Funding Strategies, and Staffing and Leadership.
· He next reported on the two initiatives of the Staffing and Leadership area and asked Board members to consider their position on the board and create job descriptions and to think about the committees we have and whether they make sense.
I. Technology—Mary Jane McNally
Covered in the Director’s report.
J. Township Committee Liaison—Scott Spitzer
Scott remarked on Governor Christie’s efforts to address issues regarding public utilities.
9. OLD BUSINESS
There was no old business.
10. NEW BUSINESS
· MOTION 13-05 was made by Jonathan Vidler and seconded by Leslie Workman to adjourn the meeting at 9:29 p.m. The motion carried unanimously.
· The next meeting of the Bernards Township Library Board of Trustees will be 7:30 p.m., Wednesday, February 27, 2013 in the Lower Level Conference Room of the Library.