Minutes of the Meeting of the Board of Trustees

of the Bernards Township Library

April 30 2013

 

 

1.     CALL TO ORDER

President Tim Opremcak called the meeting to order at 7:32 p.m. in the Bernards Township Library Lower Level Conference Room.

 

 

2.     SUNSHINE LAW REMINDER

In accordance with the requirements of the Open Public Meetings Law of 1975, notice of the meeting was posted on the bulletin board in the Reception Hall of the Municipal Building, Collyer Lane, Basking Ridge and the Bernards Township Library Public Notices bulletin board; was mailed to The Bernardsville News, Bernardsville; was filed with the Township Clerk; and was posted on both the Township’s website and the Library’s website.

 

 

3.     ROLL CALL

Present:  Lisa Marshall, Mary Jane McNally, Tim Opremcak, Kippy Piedici, Tom Russo, Jonathan Vidler, Eileen Walsh and Leslie Workman

Absent: Scott Spitzer  

Also Present:  Ruth Lufkin

 

 

4.     PUBLIC COMMENT

Ed Gould, President of the Friends of the Library, reported on progress of the Friends’ Annual Fund Drive.  Volunteers are preparing the envelopes for a town-wide mass mailing next week.  There will be articles in the paper alerting people to the mailing. 

The Friends booth at Charter Day will focus on promoting the Library’s programs and services.

 

5.     APPROVAL OF MINUTES

MOTION 13-11 was made by Kippy Piedici and seconded Jonathan Vidler to approve the minutes of the March 20, 2013 meeting as written.  The motion passed unanimously.

 

 

6.     PRESIDENT’S REPORT

Included in Committee reports.

 

 

7.     DIRECTOR’S REPORT

·         The Library celebrated National Library Week in various ways including:  soliciting comments about library services on cutout hearts, recognizing the hard work and dedication of staff, and offering concerts and special programs. 

·         To celebrate National Money Smart Week the Library ran programs on money management for all age groups.

·         Ruth reported that training for supervisors on the new Performance Management Process has gone well.  Staff self-evaluations using this new process will be completed by the first week of May.

·         Ryan McCloskey has identified a way to reduce the telephone bill by reducing the number of call paths.  Ryan may propose moving from Xtel to another vendor.

·         Community Service workers helped with unusual large projects including refinishing book carts and computer stands as well as moving furniture to facilitate the carpet cleaning.

·         The Library received $600 from the State Library as part of an anti-trust settlement with Bristol Myers Squibb.  The money will be used to purchase material in support of cancer education.

·         The recent screening of Islamic Art:  Mirror of the Invisible World, which was offered as part of the programming associated with the Muslim Journeys grant, was well attended.  Jacquelyn Ridzy and Ruth have applied for a follow up Muslim Journeys grant.

·         The updated report from the HVAC controls design consultant estimates the overall project cost to fall in the range of $177,000 -$255,000.  Ideally, the project would be put out to bid in May with installation in September.

·         Legs will need to be made for the bathroom vanities because one came away from the wall.  The cost will be approximately $800.

 

 

8.     COMMITTEE REPORT

A.    Treasurer/Finance—Leslie Workman

Leslie Workman reported that the current expenditures are on target.  Leslie and Ruth presented a document outlining a plan for allocating library reserves to various capital projects.  MOTION 13-12 was made by Kippy Piedici and seconded by Jonathan Vidler to adopt the plan for the library reserve account.  The motion passed unanimously.

 

B.    Friends of the Library Liaison—Lisa Marshall

Lisa Marshall is investigating organizing a social to attract more people to join the Friends.  Lisa will have the plan ready to advertise at Charter Day.

 

D.   Land and Building—Jonathan Vidler

In addition to what was covered in the Director’s report, Jonathan reported on a recent conversation with a parking consultant.   A complimentary opinion was provided..

 

E.   Legislation & Advocacy—Mary Jane McNally, Leslie Workman

Leslie reported that S1358, legislation that would define the referendum process a municipality must follow to dissolve a municipal public library, will be sent to the Governor for his signature. 

 

The Board discussed an appropriate response to the Governor’s announcement that all library funding will be flat for next year.  This includes funding for the state per capita aid program, the New Jersey Library Network, and the operating budget for the State Library.  NJLA has taken a position advocating for restoration of full funding for these items.

 

F.   Personnel—Tim Opremcak

Included in the Director’s report.

 

G.   Policy—Kippy Piedici

 

H.  Strategic Plan—Tim Opremcak

Tim asked for a review of the strategic plan sub-committees.

·         Space Assessment.  There were eight responses to the RFP for a consultant versed in the space needs of libraries.  MOTION 13-14 was made by Leslie Workman and seconded by Jonathan Vidler to accept the proposal from Arcari + Iovino and to authorize spending in an amount not to exceed $14,500.00 

·         Marketing and Partnerships.  Kippy Piedici received proposals from Nancy Davis addressing the marketing plan, logo, tagline, and vision.  She is waiting to hear from Kathy Dempsey, another library marketing expert.  The basic question of “What do we envision?” remains. 

·         Funding Strategies.  Leslie and Eileen met with representatives from Bernardsville Public Library to learn about their Library Foundation:  Donald Burset and Terry Thompson, President and Secretary of the Board of Trustees; and Jerry Fischer, Chair of the Bernardsville Library Foundation. 

 

I.    Technology—Mary Jane McNally

No report.

 

J.    Township Committee Liaison—Scott Spitzer

No report.

 

 

9.   OLD BUSINESS

Tim asked the Board to review the Bernards Township Library Trustee job description and forward any ideas to Eileen Walsh. The Board will vote on this item next month.

 

 

10.  NEW BUSINESS

·         Projects—MOTION 13-15 was made by Tom Russo and seconded by Leslie Workman to replace two deteriorating bike racks at a cost of $730.  Ruth described a new hanging display system for artwork that the Library will purchase using bequest funds.  This hanging system will be ready by September when ArtSee takes place. 

·         Ruth reminded Board members to submit their annual Financial Disclosure forms to Denise Szabo by May 31.

·         MOTION 13-16 was made by Jonathan Vidler and seconded by Tom Russo to adjourn the meeting at 8:50 p.m.  The motion carried unanimously.

·         The next meeting of the Bernards Township Library Board of Trustees is scheduled for 7:30 p.m., Wednesday, May 29, 2013.