Minutes of the Meeting of the Board of Trustees

of the Bernards Township Library

November 28, 2012

 

 

1.     CALL TO ORDER

President Tim Opremcak called the meeting to order at 7:35 p.m. in the Bernards Township Library Lower Level Conference Room.

 

 

2.     SUNSHINE LAW REMINDER

In accordance with the requirements of the Open Public Meetings Law of 1975, notice of the meeting was posted on the bulletin board in the Reception Hall of the Municipal Building, Collyer Lane, Basking Ridge and the Bernards Township Library Public Notices bulletin board; was mailed to The Bernardsville News, Bernardsville; was filed with the Township Clerk; and was posted on both the Township’s website and the Library’s website.

 

3.     ROLL CALL

Present:  Rima Khalil, Mary Jane McNally, Tim Opremcak, Kippy Piedici [arrived 7:40], Scott Spitzer, Jonathan Vidler and Leslie Workman

Absent:  Lois Bloom and Erica Studness

Also Present:  Ruth Lufkin

 

4.     PUBLIC COMMENT

There were no members of the public.

 

5.     APPROVAL OF MINUTES

MOTION 12-25 was made by Jonathan Vidler and seconded by Tim Opremcak to approve the minutes of the October 24, 2012 meeting as written.  The motion carried unanimously.

 

6.     PRESIDENT’S REPORT

Tim praised the Library staff for their outstanding response to Hurricane Sandy. 

 

7.     DIRECTOR’S REPORT

·         Ruth’s report focused on various specific ways the staff responded to Hurricane Sandy.  Despite personal hardships, staff members were able to open the Library after power was restored November 5.  On Election Day, Library staff was deployed to various locations throughout town to direct residents to relocated polling places.  Throughout the duration of the emergency, the Library was a bustling, welcoming place for residents to get warm and recharge their spirits as well as their devices.  Many residents took advantage of what the Library had to offer.

·         During the storm and subsequent power outage Ryan McCloskey and other staff members worked with Ruth to update the public via the Library website, Facebook, and the phone message system.

·         Due to the storm, three Monday sessions of Leisure Learning were cancelled.  Jacqui Ridzy was able to reschedule 23 of the 26 affected programs.

·         The Library hosted a Hurricane Sandy Recovery Forum Sunday, November 18 that was organized by local political leaders and FEMA. 

·         Twelve staff members attended the Somerset Hills Library gathering Friday, November 16 at Bernardsville Library.  This was an excellent opportunity for staff network with their counterparts and to share information on recent innovative projects. 

·         Each year the Library staff hosts a Volunteer Appreciation Breakfast to recognize the contributions of Library volunteers.  Twenty one people attended this year’s event which was held Thursday, October 25. 

·         The Friends of the Bernards Township Library met Monday, November 19 and approved several requests for funding Library initiatives.  The Friends also set their calendar for 2013 with meeting days altered to the second Monday of the month.  The next meeting will be Monday, February 11. 

·         The Library lost power for two hours the day before Thanksgiving because of a transformer fire in the center of town.

·         Lois Bloom and Leslie Workman met with Ruth to formulate the 2013 budget.

 

 

8.     COMMITTEE REPORT

A.    Treasurer/Finance—Lois Bloom

Leslie reported for Lois that the budget is being developed and will most likely be ready next week. 

 

B.    Advocacy—Leslie Workman

Leslie reported that she emailed legislators to support S1358/A2971 that would define the referendum process a municipality must follow to dissolve a municipal public library.  The bill will be voted on by the state Senate tomorrow.

 

C.    Friends of the Library Liaison—

Covered in the Director’s report.

 

D.   Land and Building—Jonathan Vidler

In addition to what was covered in the Director’s report, Jonathan discussed backup generators.  Ruth will be in touch with Pat Monaco of Public Works regarding the Township’s exploration of this topic. 

 

E.   Legislation—Mary Jane McNally

Covered in the Advocacy report.

 

F.   Personnel—Tim Opremcak

No report. 

 

G.   Policy—Kippy Piedici

MOTION 12-26 was made by Kippy Piedici and seconded by Leslie Workman to adopt the revised Patron Behavior Policy.  The motion passed unanimously 

 

H.  Strategic Plan—Tim Opremcak

Leslie reported that the Strategic Plan Funding Strategies subcommittee met during the summer to prioritize initiatives and set responsibilities.  Until major initiatives such as Space Assessment have solid projected costs, the Funding Subcommittee will focus on discussing funding options with the Friends and learning about other funding sources.

 

I.    Technology—Mary Jane McNally

Ryan McCloskey worked valiantly and successfully during the Post-Sandy period to reconfigure network access to meet the increased demand on the wireless network. 

 

J.    Township Committee Liaison—Scott Spitzer

Scott reported that overall the Township came through an extraordinary period of stress very well.  He suggested that, while the memory is still fresh, each department of the Township should review its emergency response to discover how the department’s response could be improved.  

9.   OLD BUSINESS

There was no old business. 

 

 

10.  NEW BUSINESS

·         MOTION 12-27 was made by Mary Jane McNally and seconded by Jonathan Vidler to adopt, with a modification to the Fourth of July weekend, the proposed 2013 Holiday and Closing schedule.  The motion passed unanimously. 

·         MOTION 12-28 was made by Kippy Piedici and and seconded by Rima Khalil to adjourn the meeting at 9:10 p.m.  The motion carried unanimously.

·         Rima announced that this would be her last Board meeting and stated how much she has enjoyed being part of the Board for the past seven years. 

·         The next meeting of the Bernards Township Library Board of Trustees will be 7:30 p.m., Tuesday, December 18, 2012 in the Lower Level Conference Room of the Library.