Minutes of the Meeting of the Board of Trustees

of the Bernards Township Library

December 18, 2012

 

 

1.     CALL TO ORDER

President Tim Opremcak called the meeting to order at 7:40 p.m. in the Bernards Township Library Lower Level Conference Room.

 

 

2.     SUNSHINE LAW REMINDER

In accordance with the requirements of the Open Public Meetings Law of 1975, notice of the meeting was posted on the bulletin board in the Reception Hall of the Municipal Building, Collyer Lane, Basking Ridge and the Bernards Township Library Public Notices bulletin board; was mailed to The Bernardsville News, Bernardsville; was filed with the Township Clerk; and was posted on both the Township’s website and the Library’s website.

 

3.     ROLL CALL

Present:  Mary Jane McNally, Tim Opremcak, Kippy Piedici, Scott Spitzer, Jonathan Vidler and Leslie Workman

Absent:  Lois Bloom, Rima Khalil, Erica Studness

Also Present:  Ruth Lufkin

 

4.     PUBLIC COMMENT

There were no members of the public.

 

5.     APPROVAL OF MINUTES

MOTION 12-29 was made by Kippy Piedici and seconded by Leslie Workman to approve the minutes of the November 28, 2012 meeting as written.  The motion carried unanimously.

 

6.     PRESIDENT’S REPORT

·         MOTION 12-30 was made by Jonathan Vidler and seconded by Kippy Piedici to approve the library’s early closing on December 21.  The motion passed unanimously.

·         MOTION 12-31 was made by Kippy Piedici and seconded by Leslie Workman to approve the proposed Library Board’s 2013 meeting schedule.  The motion passed unanimously.

·         The Board discussed the Library staff’s response to an emergency including training, communication with the police department, and emergency response plans. 

·         Three Board members will not be continuing next year:  Lois Bloom who has served since 2004 (and as Treasurer since 2006), Rima Khalil since 2006, and  Erica Studness since 2010.  Tim thanked them all for their service

 

 

7.     DIRECTOR’S REPORT

·         Angelika DeMarchi, part-time Library Assistant in the Children’s Department, is leaving to accept another position.  Ellen Stork has posted the position and will interview candidates later this week. 

·         Ruth has completed two of the Trustee Academy courses offered by The Association of Library Trustees, Advocates, Friends, and Foundations and recommends these courses to all.

·         Ruth attended the Township capital budget meeting.  During the proposed renovation of the courtroom, the Library may be asked to host some Township meetings.

·         Library staff members are purchasing computers and book carts to replace worn out ones.

·         The Morris Automated Information Network (MAIN) has arrived at a settlement with SIRSI.

·         The Library staff debriefed their customer service after Superstorm Sandy and developed a list of ideas to improve their response to possible future disasters. 

·         The Morris Union Federation (MUF) Fall Advisory meeting was December 4.  Jonathan Vidler attended with Ruth. 

·         The Hurricane Recovery resources webpage developed by the Reference staff has been very popular.  One of the resources included on this page is the Home Improvement Reference Center donated by EBSCO to libraries in the state through June 2013.

·         Jacqui Ridzy and Ruth attended the Community Senior Team meeting December 4 at the YMCA.   This is a Township-wide initiative to provide collaborative programming and services for senior citizens.

·         The Friends of the Bernards Township Library funded a Technology Petting Zoo Monday, December 10, an event designed to allow library patrons try out different ebook devices. Ryan McCloskey organized the program and Karen Olivari developed an online guide to devices.

·         The Library will offer the film Connected followed by a discussion Thursday, January 10, 2013.

·         The Department of Public Works is seeking quotes to repair the Library’s fence that was damaged by fallen tree.

 

 

8.     COMMITTEE REPORT

A.    Treasurer/Finance—Lois Bloom

Leslie Workman reported that she met with Ruth to work out how budget allocations are set.   

 

B.    Advocacy—Leslie Workman

Leslie reported that S1358, legislation that would define the referendum process a municipality must follow to dissolve a municipal public library, has passed the Senate.  The companion bill A2971 is in committee in the Assembly.  No problems are anticipated.

 

C.    Friends of the Library Liaison—

In addition to what was covered in the Director’s report, the next meeting will be the evening of Monday, February 11.

 

D.   Land and Building—Jonathan Vidler

In addition to what was covered in the Director’s report, Jonathan discussed backup generators.  Township Administrator Bruce McArthur is doing a comprehensive review of the generator situation for the Township.

 

E.   Legislation—Mary Jane McNally

Covered in the Advocacy report.

 

F.   Personnel—Tim Opremcak

Covered in the Director’s report. 

 

G.   Policy—Kippy Piedici

Kippy will present the next policy for review at the January meeting.

 

 

H.  Strategic Plan—Tim Opremcak

Ryan outlined the technology services portion of the strategic plan.  The Board brainstormed ideas for forming partnerships with local corporations and agencies regarding technology training and staffing. 

 

I.    Technology—Mary Jane McNally

Covered in the Director’s report.

 

J.    Township Committee Liaison—Scott Spitzer

JCP&L’s poor response to Sandy continues to occupy local government’s attention.  Of particular concern is the lack of communication.  The Board of Public Utilities will raise the fine that can be assessed on a utility.

 

 

9.   OLD BUSINESS

There was no old business. 

 

 

10.  NEW BUSINESS

·         MOTION 12-32 was made by Jonathan Vidler and seconded by Leslie Workman to adjourn the meeting at 9:10 p.m.  The motion carried unanimously.

·         The next meeting of the Bernards Township Library Board of Trustees will be 7:30 p.m., Wednesday, January 30, 2013 in the Lower Level Conference Room of the Library.