Minutes of the Meeting of the Board of Trustees
of the Bernards Township Library
May 25, 2011
1. CALL TO ORDER
President Tim Opremcak called the meeting to order at 7:35 p.m. in the Bernards Township Library Lower Level Program Room.
2. SUNSHINE LAW REMINDER
In accordance with the requirements of the Open Public Meetings Law of 1975, notice of the meeting was posted on the bulletin board in the Reception Hall of the Municipal Building, Collyer Lane, Basking Ridge and the Bernards Township Library Public Notices bulletin board; was mailed to The Bernardsville News, Bernardsville; was filed with the Township Clerk; and was posted on both the Township’s website and the Library’s website.
3. ROLL CALL
Present: Lois Bloom, Paul Bryan, Rima Khalil, Mary Jane McNally, Tim Opremcak, and Leslie Workman
Absent: Tracy Redling, Scott Spitzer, and Erica Studness
Also Present: Anne Meany and Seth Stevens
4. PUBLIC COMMENT
There was no public comment.
5. APPROVAL OF MINUTES
MOTION 11-17 was made by Lois Bloom and seconded by Rima Khalil to approve the minutes of the April 27, 2011 meeting as amended. The motion carried unanimously.
6. PRESIDENT’S REPORT
Tim stated that his report will be covered in the Personnel and Strategic Plan reports.
7. DIRECTOR’S REPORT
· The MUF dinner was Wednesday, May 11, 2011 at the Hamilton Park Hotel in Florham Park. Maria Norton, Director of the Morristown-Morris Township Library, spoke about that library’s experiences after the gas explosion last year.
· Anne sent Phyllis McGuinness the Board’s resolution recognizing her accomplishments.
· Ginny Bartsch, the Children’s Program Coordinator, is retiring. The position could be filled internally.
· Anne will be interviewing candidates next week for the Adult Program Coordinator position.
· Anne and Mady Roese are starting a new summer Book and Film Club. The first session June 17, 2011 will feature the Agatha Christie mystery, Murder at the Vicarage.
· The HVAC part of the Clean Energy grant work has been completed with a minimum of inconvenience.
· AAUW presented the Library with a $3,500 donation from last year’s book sale. This is a little more than last year.
· Anne announced that her retirement will be effective January 1, 2012.
· Anne met with volunteers to plan the 2011 Fall semester of Leisure Learning. Arrangements for most series are underway, but they are looking for literature speakers.
8. COMMITTEE REPORTS
A. Treasurer/Finance—Lois Bloom
Finances are in good shape. We have the funds to cover our projects. Next year’s reserve will not be as large
B. Advocacy—Leslie Workman
C. Friends of the Library Liaison—
The Friends will pay for Leisure Learning programs as they have done in the past. Charter Day was a big success. The Library’s table was well situated and attracted many visitors.
D. Land and Building—Rima Khalil
The bids for renovating the Library bathrooms have been opened and reviewed. The lowest bidder will be awarded the contract. The Township Committee will vote on the resolution at its next meeting. An overseer will need to supervise progress of the work.
E. Legislation—Mary Jane McNally
· Two pieces of legislation have been introduced in the Assembly: A3971 would prohibit a library board of trustees from transferring funds donated to the library to the municipality served by the library. A3812 would create the option to make a voluntary contribution for the support of local libraries on income tax returns. This would not supplant local funding.
· Because New Jersey will lose over $357,000 in LSTA funding the State Librarian announced that she was eliminating QandANJ. NJLA has established a task Force to study virtual reference.
· The NJLA Task Force on the Funding and Structure of Public Libraries has floated the concept of a district library.
· On the federal front, Rep. Rush Holt has introduced (HR 1616) Workforce Investment Through Local Libraries which would amend the Workforce Investment Act of 1998 and expand libraries’ opportunities to help the public find employment.
F. Personnel—Tim Opremcak
The Director Search Committee, chaired by Tim Opremcak, will meet June 6 with Pro Libra to discuss job requirements and to set guidelines for the search process.
G. Policy—Erica Studness
H. Strategic Plan—Leslie Workman, Erica Studness
Leslie Workman consulted with Michele Stricker of the State Library’s Library Development Bureau to see exactly what the State requires in the plan. There would be an additional charge for The Ivy Group to incorporate the technology plan into the strategic plan.
I. Technology—Mary Jane McNally
Leisure Learning is paying for the addition of sound control on the DVD player in the Program Room.
J. Township Committee Liaison—Scott Spitzer
K. Website (Ad Hoc)—Tracy Redling
Work continues and staff training will be June 2.
10. OLD BUSINESS
There was no Old Business.
11. NEW BUSINESS
MOTION 11-18 was made by Leslie Workman and seconded by Lois Bloom to approve Suzan Globus to oversee and approve work on the bathrooms before payment is made to the contractor. The motion passed unanimously.
· MOTION 11-19 was made by Lois Bloom and seconded by Rima Khalil to adjourn the meeting at 8:50 p.m. The motion carried unanimously.
· The next meeting of the Bernards Township Library Board of Trustees will be 7:30 p.m., Wednesday, June 29, 2011 in the Lower Level Conference Room of the Library.