Minutes of the Meeting of the Board of Trustees
of the Bernards Township Library
March 30, 2011
1. CALL TO ORDER
President Tim Opremcak called the meeting to order at 7:40 p.m. in the Bernards Township Library Lower Level Program Room.
2. SUNSHINE LAW REMINDER
In accordance with the requirements of the Open Public Meetings Law of 1975, notice of the meeting was posted on the bulletin board in the Reception Hall of the Municipal Building, Collyer Lane, Basking Ridge and the Bernards Township Library Public Notices bulletin board; was mailed to The Bernardsville News, Bernardsville; was filed with the Township Clerk; and was posted on both the Township’s website and the Library’s website.
3. ROLL CALL
Present: Lois Bloom, Rima Khalil, Mary Jane McNally, Tim Opremcak, Scott Spitzer, Tracy Redling, Erica Studness, and Leslie Workman
Absent: Paul Bryan
Also Present: Anne Meany
4. PUBLIC COMMENT
There was no public comment
5. APPROVAL OF MINUTES
MOTION 11-07 was made by Lois Bloom and seconded by Tracy Redling to approve the minutes of the February 9, 2011 meeting as amended. The motion carried unanimously.
6. PRESIDENT’S REPORT
7. DIRECTOR’S REPORT
· Anne reported that Phyllis McGuinness is retiring May 1, 2011. Anne assured the Board that Leisure Learning would continue.
· Anne announced that she plans on retiring before the end of the year. Her announcement was met with much regret.
· Teens are participating in a Postcard Swap, exchanging postcards with teenagers from other libraries throughout the country.
· The RFP for renovating the Library bathrooms will be in The Courier News tomorrow, March 31, 2011; bids will be opened April 20, 2011.
· The Friends will set a possible figure for repurposing the Historical Room and Suzan Globus will prepare a design within that budget.
· The annual MUF Dinner will be Wednesday, May 11, 2011 at the Hamilton Park Hotel in Florham Park.
· The State Library requires a completed budget form, a technology plan, and a strategic plan for the return of excess funds from the municipality.
· Clean energy grant work has not started because of the difficulty in complying with the requirement to use USA-made equipment
· The Teen Services Librarian attended a business writing workshop
8. COMMITTEE REPORTS
A. Treasurer/Finance—Lois Bloom
According to Bruce McArthur the Library should return $23,839 to the Township. The Board needs to develop a three-year technology plan as well as a strategic plan of three, four, or five years duration to satisfy requirements set forth by the State (NJSA 40:54-15) governing transfer of excess library funds to the municipality.
B. Friends of the Library Liaison—
The Friends will meet 10:00 am May 7, 2011.
C. Land and Building—Rima Khalil
Included in the Director’s report.
D. Legislation—Mary Jane McNally
· The Governor has signed the Municipal Library Tax Levy Law (S2068/A2679) which removes the appropriations for library funding from the municipality’s general fund. This will move library funding from the cap but it will appear as a separate line item on the tax bill.
· Regulations covering the recently established return of excess funds to the municipality have been included in both the Director’s report and the Treasurer’s report.
E. Personnel—Tim Opremcak
Included in the Director’s report.
F. Policy—Erica Studness
· Erica will work on a policy covering use of Library laptops by staff members.
· MOTION 11-08 was made by Lois Bloom and seconded by Rima Khalil to reduce the cost of making a copy on the public copiers from $0.30 to $0.25. The motion passed unanimously.
· MOTION 11-09 was made by Leslie Workman and seconded by Lois Bloom to modify the Use of the Program Room policy by changing the word “non-profit” to “not for profit.” The motion passed unanimously.
G. Technology—Mary Jane McNally
· The Library is offering several programs on technology including: downloadable books, social media, the iPad, and technology purchases.
· The new copiers purchased by the Friends came bundled with either a laptop or an iPad
H. Township Committee Liaison—Scott Spitzer
I. Website (Ad Hoc)—Tracy Redling
Tracy Redling, Scott Spitzer, Tim Opremcak, and Anne Meany met with James Keehbler, Director of the Piscataway Public Library, who has considerable experience designing library websites using Drupal. His charge for developing a website for Bernards Township Library, $2,750, is considerably less than the estimate from Princeton Online. MOTION 11-10 was made by Tracy Redling and seconded by Lois Bloom to proceed with Mr. Keehbler. The motion passed unanimously.
9. OLD BUSINESS
There was no Old Business.
10. NEW BUSINESS
The Board reviewed a proposal for strategic planning services submitted by Nancy Davis of the Ivy Group. The Board agreed that any contract entered into should include a timeline, procedural specifics, and assurance that it meets the current requirements of the state. Leslie Workman will follow up with Ms Davis and report at the April meeting.
· MOTION 11-11 was made by Rima Khalil and seconded by Lois Bloom to adjourn the meeting at 8:22 p.m. The motion carried unanimously.
· The next meeting of the Bernards Township Library Board of Trustees will be 7:30 p.m., Wednesday, April 27, 2011 in the Lower Level Conference Room of the Library.