Minutes of the Meeting of the Board of Trustees

of the Bernards Township Library

November 17, 2010

 

 

1.     CALL TO ORDER

President Tim Opremcak called the meeting to order at 7:40 p.m. in the Bernards Township Library Lower Level Conference Room.

 

2.     SUNSHINE LAW REMINDER

In accordance with the requirements of the Open Public Meetings Law of 1975, notice of the meeting was posted on the bulletin board in the Reception Hall of the Municipal Building, Collyer Lane, Basking Ridge and the Bernards Township Library Public Notices bulletin board; was mailed to The Bernardsville News, Bernardsville; was filed with the Township Clerk; and was posted on both the Township’s website and the Library’s website.

 

3.     ROLL CALL

Present:  Lois Bloom, Paul Bryan, Rima Khalil, Mary Jane McNally, Tim Opremcak, Scott Spitzer, and Erica Studness

Absent:  Tracy Redling, and Leslie Workman

Also Present:  Anne Meany

 

4.     PUBLIC COMMENT

There was no public comment

 

5.     APPROVAL OF MINUTES

MOTION 10-23 was made by Paul Bryan and seconded by Lois Bloom to approve the minutes of the October 27, 2010 meeting as written.  The motion carried unanimously.

 

6.     PRESIDENT’S REPORT

·         Tim Opremcak reported that Princeton Online was developing a proposal that addresses our specific website requirements for Phase One.

·         Tim also reported on the dedication of the Bernards Township time capsule November 13, 2010.

 

7.     DIRECTOR’S REPORT

·         Anne presented the new calendar for board meetings in 2011.

·         Museum Passes have been popular with The Museum of Natural History being the most popular.

·         Leisure Learning’s efforts to address the parking issue include:  distributing a map to all participants and putting a disclaimer in the brochure.

·         Anne distributed a draft of the Inclement Weather and Other Emergency Closing Policy.

·         The saga of the column continues.  Lavi, LLC, the new contractor, will start work as soon as the necessary materials arrive.

·         Rima Khalil, Lois Bloom, and Anne Meany will meet tomorrow morning with Susan Globus of Globus Designs to finalize plans for the bathrooms.

·         The Township has changed the rules regarding overtime payment for Sunday.  The Personnel committee will investigate and report at the next meeting.

·         The Friends and the Library Board will discuss plans for the Historical Room.   

·         Anne reported that a new copier installed by the Friends on the upper level came with a free iPad.  The charge will be $.25 per copy, down from $.30.


 

8.     COMMITTEE REPORTS

A.    Treasurer/Finance—Lois Bloom

Ms Bloom reported that the Governor has signed A2911 which requires the return of excess library funds to the municipality.  Money earmarked for capital improvements is excluded.  Gifts and bequests might be covered by this law, but some points need to be clarified.    We need to be preparing technology plan and three year funding plan and will wait for samples from the state.

 

            B.  Three-year Budget Plan—Lois Bloom

Included in the Treasurer’s report

 

C.   Friends of the Library Liaison—

The Friends met Saturday, November 6, 10:00 a.m. and will fund $10,000 worth of items.  The Friends Annual Fund Drive has yielded less than in the past.

 

D.   Land and Building—Rima Khalil

Included in the Director’s report 

 

E.   Legislation—Mary Jane McNally

Included in the Treasurer’s report

 

F.   Technology

Included in the Director’s report

 

G.   Personnel—Tim Opremcak

Donna Nafie, who worked in InterLibrary Loan, has resigned. 

 

H.   Policy—Leslie Workman

MOTION 10-24 was made by Lois Bloom and seconded by Leslie Workman to adopt the Policy on Inclement Weather and Other Emergency Closing.  The motion carried unanimously contingent upon approval by the Township HR Department.  Erica Studness will assume the chair of this committee.

 

I.    Programming—

Anne reported that the College Essay Writing program was a great success and The Diary of a Wimpy Kid screening attracted 171 attendees.

 

J.    Township Committee Liaison—Scott Spitzer

Bernards Township’s Community Shred Day attracted 300 cars that generated over 4 tons of paper.

 

9.     OLD BUSINESS

Scott Spitzer reported on discussions regarding budget caps that took place in Atlantic City at the League of Municipalities meeting.  Debt is outside the cap.      

 

10.  NEW BUSINESS

MOTION 10-25 was made by Mary Jane McNally and seconded by Rima Khalil to cancel the December 29, 2010 meeting.  The motion carried unanimously.

 

11.  ADJOURNMENT

·         MOTION 10-26 was made by Lois Bloom and seconded by Rima Khalil to adjourn the meeting at 8:45 p.m.  The motion carried unanimously.

·         The next meeting of the Bernards Township Library Board of Trustees will be 7:30 p.m., Wednesday, January 26, 2011 in the Lower Level Conference Room of the Library.