1. CALL TO ORDER

President Joan Graff called the meeting to order at 7:32 p.m. in the Bernards Township Library Lower Level Conference Room.

2. SUNSHINE LAW REMINDER

In accordance with the requirements of the Open Public Meetings Law of 1975, notice of the meeting was posted on the bulletin board in the Reception Hall of the Municipal Building, Collyer Lane, Basking Ridge and the Bernards Township Library Public Notices bulletin board; was mailed to The Bernardsville News, Bernardsville; was filed with the Township Clerk; and was posted on both the Township’s website and the Library’s website.

3. ROLL CALL

Present: Joan Graff, Wilma Harner, Rima Khalil, Mary Jane McNally, Tim Opremcak, Tracy Redling, Marie Schelfaut

Absent: Lois Bloom and John Malay

Also Present: Anne Meany

4. PUBLIC COMMENT

There were no members of the public present.

5. APPROVAL OF MINUTES

MOTION 08-28 was made by Wilma Harner and seconded by Rima Khalil to approve the minutes of the October 29, 2008 meeting as written. The motion carried unanimously.

6. PRESIDENT’S REPORT

MOTION 08-29 was made by Joan Graff and seconded by Rima Khalil to approve the proposed Bernards Township Library 2009 Holiday and Closing Schedule. The motion passed unanimously.

7. DIRECTOR’S REPORT

· Ms Meany displayed bookmarks to promote reading made by Children’s Library and the Circulation Department and lanyards that the Friends of the Library bought for the Children’s Library’s Playaways.

· In an effort to promote environmentally friendly habits, the Friends designed a reusable material bag that will be available for patrons to buy.

· Jonathan Green told Ms Meany that the lower parking lot will be re-paved tomorrow and upper lot next week.

· Ms Meany expressed a desire to reward staff members for the inconvenience they experienced and professionalism they displayed this summer during the roofing project. MOTION 08-30 was made by Mary Jane McNally and seconded by Joan Graff to allow staff members to take one day off as an expression of thanks for their inconvenience. The motion also stated that the Library should close at noon on December 24, 2008 to be in alignment with the Township’s closing schedule. The motion passed unanimously.

· Ms Meany met with Bruce MacArthur to begin developing the Library’s 2009 budget.

· Ms Meany reported that the Township will require only one evaluation per year for most staff. New staff and those needing closer monitoring would still be evaluated more frequently.

· Ms Meany also reported that the Library’s Goals and Objectives will no longer need to be done online.

· Ms Meany attended a disaster planning workshop in Plainfield.

8. COMMITTEE REPORTS

A. Treasurer/Finance—Lois Bloom

There was no report, but all appears to be on track.

B. Friends of the Library Liaison—Wilma Harner

2008 Fund Drive has raised less money than last year. Donations so far are about the same level as 2005.

There will be a memorial for Orrin Lincoln, longtime Library supporter.

C. Land and Building—Rima Khalil

The roof project has been completed; however, there was a leak Saturday during a torrential rain storm. Purchasing Agent Francis Decibus will withhold 2% of the payment to the company until we are satisfied that the work has been done satisfactorily.

D. Legislation—Mary Jane McNally

There were two items of legislation pertaining to libraries:

· Federal Bill HR5889, the Orphan Works Act, would establish Copyright Office guidelines making it easier to use copyright material when the owner cannot be located.

· State Bill (A1139/S881) would remove municipal libraries from the 4% cap legislation.

E. Personnel—Joan Graff, Tim Opremcak

Included in the Director’s report

F Policy—Joan Graff

No report.

G. Programming—Joan Graff

· Marie Schelfaut attended the meeting of the YMCA senior advisory board to discuss the Library’s programming for seniors.

· The Board engaged in a discussion of how to disseminate programming information to seniors most effectively.

H. Technology—Mary Jane McNally

No report.

I. Township Committee Liaison—John Malay

No report.

9. OLD BUSINESS

There was no old business.

10. NEW BUSINESS

There was no new business.

11. ADJOURNMENT

· MOTION 08-31 was made by Wilma Harner and seconded by Rima Khalil to adjourn the meeting at 8:40 p.m. The motion carried unanimously.

· The next meeting of the Bernards Township Library Board of Trustees will be 7:30 p.m., Wednesday, December 17, 2008 in the Lower Level Conference Room of the Library.