Minutes of
the Meeting of the Board of Trustees
of the
January 30, 2008
President
2.
SUNSHINE LAW REMINDER
In accordance with the requirements of the Open Public
Meetings Law of 1975, notice of the meeting was posted on the bulletin board in
the Reception Hall of the Municipal Building, Collyer
Lane, Basking Ridge and the Bernards Township Library Public Notices bulletin
board; was mailed to The Bernardsville
News, Bernardsville; was filed with the Township Clerk; and was posted on
both the Township’s website and the Library’s website.
3.
ROLL CALL
Present:
Absent:
Also Present:
4.
PUBLIC COMMENT
There was no pubic comment.
5.
APPROVAL OF MINUTES
MOTION 08-01 was made by Wilma Harner and seconded by Lois Bloom to approve the minutes of
the November 26, 2007 meeting as written.
The motion carried unanimously.
6.
PRESIDENT’S REPORT
·
The Library Board’s Nominating Committee composed of
Wilma Harner and
·
MOTION 08-03 was
made by Lois Bloom and seconded by Wilma Harner to
adopt the following resolution in compliance with the “Public Contracts Law and
Regulations” confirming contractual relationships with Baker & Taylor,
Inc.; Recorded Books, Inc.; and Thomson Gale Group for the purchase of books
and other library materials for more than $29,000 in 2008. The motion passed unanimously.
·
MOTION
08-04 was made by Lois Bloom and
seconded by Wilma Harner to adopt the 2008 Library
Holiday and Closing Schedule as amended.
The motion passed unanimously.
·
MOTION
08-05 was made by Lois Bloom and seconded by Wilma Harner to adopt the Library Board meeting schedule for
2008. The motion passed unanimously.
·
Ms Graff reported that the feedback generated by the Focus Group sessions was
positive.
7.
DIRECTOR’S REPORT
·
Ms
Meany shared
a statistical report generated by MAIN detailing remote web site usage.
·
Ms
Meany described several pieces of correspondence that
she has received: a complaint about the
security of the My Account encryption, a complaint about a zoo book, and
several complimentary notes from patrons happy with Library service.
·
Children’s
Supervising Librarian, Antonette D’Orazio has co-authored an article on service
to special populations that was published in Children and Libraries.
·
Mayor
Carpenter has requested that all Township departments generate a customer
satisfaction form that would be given to every patron who interacts with a
staff member. The mayor wants to ensure
that township employees are delivering the best customer service possible.
·
End
of the Year Performance Reviews have been completed according to schedule. The evaluations will be material in
determining the Township’s pay-for-performance salary increases.
8.
COMMITTEE REPORTS
A.
Treasurer/Finance—
·
Ms
Bloom reported on the 2007 budget through January 23, 2008. To date $1,921,102.41, or 86% of the budget,
has been spent. The 2007 budget usually
closes out around June because some outstanding bills have to clear. The unexpended balance will be set aside to
cover roof repairs and bathroom renovations.
·
Budget
development for 2008 is progressing. The
temporary allocation will cover Library expenses pending adoption of the
official budget.
B. Friends
of the Library Liaison—Wilma Harner
The next meeting of the Friends will be Saturday, February
2, 2008 at the Library.
C. Land
and Building—Rima Khalil
ReSource Commercial Cleaners cleaned the
carpeting during December. Once again
their service was thorough and reasonable.
D. Legislation—Mary
Jane McNally
Ms McNally distributed documents including: a summary of bills affecting libraries
currently in the New Jersey State Legislature, articles explaining and
endorsing the New Jersey Knowledge Initiative (NJKI), and contact information
for state and federal legislators.
E. Personnel—
Included in the Director’s report.
To comply with Township practice regarding public comment at
board meetings, Ms Graff suggested that the Board adopt a Policy on Public Comment
at Library Board Meetings modeled on the Township’s. The Board agreed that public comment should
occur at the beginning of the agenda. MOTION 08-06 was made by Mary Jane McNally and
seconded by Lois Bloom to adopt the policy.
The motion passed unanimously.
G. Programming—
No report
H.
Technology—Mary Jane McNally
A new flat-screen monitor has been installed on the wall
behind the circulation desk.
I. Township
Committee Liaison—
No report.
9.
OLD BUSINESS
·
Library Planning. Ms Meany
reported that her initial opinion of the document produced by Bob Kieserman from the Focus Group Sessions was quite
favorable. Ms Meany
will share Mr. Kieserman’s report with the staff and
prepare a distillation of her reaction for the next Board meeting.
·
Review Standing Committees. The Board completed
its review of Standing Committees of the Board with a review of the charge of
the Planning Committee. MOTION 08-07 was made by Lois Bloom and
seconded by Mary Jane McNally to affirm the existing wording of the committee’s charge. The motion passed unanimously.
10.
NEW BUSINESS
·
The
Board reviewed the report of 2007 Goals and Objectives with Accomplishments,
including those submitted by Supervising Librarian in Circulation,
·
The
Board reviewed the Library’s proposed Goals and Objectives for 2008 and
commented that they reflected the Library’s commitment to excellent customer
service.
11.
ADJOURNMENT
·
MOTION 08-08 was made by Lois Bloom and seconded
by Wilma Harner to adjourn the meeting at 8:48
p.m. The motion carried unanimously.
· The next meeting of the Bernards Township Library Board of Trustees will be 7:30 p.m., Wednesday, February 27, 2008 in the Lower Level Conference Room of the Library.