Departments & Services

Purchasing

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  • The Purchasing Agent is responsible for the development, implementation and supervision of all processes and procedures relative to the purchasing of personal property and services for the Township, disposal of obsolete and/or surplus personal property, and the fixed assets inventory. This involves the establishment of policies to enforce municipal, state, and federal purchasing regulations. The Purchasing Agent serves as Resource Management Officer in accordance with the Emergency Management Plan, and as Public Agency Compliance Officer in accordance with N.J.A.C.17:27-3.5.

  • The goal of the Bernards Township Purchasing Department is to provide the highest quality of goods and services to the various departments in a timely manner and at the lowest possible price. The Division of Purchasing coordinates and oversees the acquisition of all services, equipment and products utilized by Bernards Township in all of its daily operations

  • The Division of Purchasing conducts all Township purchasing activities in accordance with the Local Public Contract Law of the State of New Jersey, specifically N.J.S.A. 40A:11-1 et seq. and attendant rules, N.J.A.C. 5:34 et seq.

Frequently Asked Questions

Q: How can I make an appointment?

A: Vendors are encouraged to make an appointment before calling on the Township Purchasing Office to assure availability of Purchasing personnel. No assurance can be given to vendors who arrive unannounced. Appointments may be made by contacting the Purchasing Office at 908-204-3065, Monday through Friday between the hours of 8:30 and 4:00pm.

Q: What is a Business Registration Certificate (BRC)?

A: Effective September 1, 2005, a Business Registration Certificate is required from all vendors doing business with Bernards Township. This certificate is required upon award through an RFP, RFQ and RFB process.

Q: What Procurement Methods are Solicited?

Request For Proposal (RFP)
RFP's may be employed for the procurement of specialized professional services and highly technical systems.

Request for Quotation (RFQ)
Purchases between $2,500.00 and the statutory bid threshold of $ 40,000.00 requires a Request of Quotation (RFQ). The Purchasing Office shall provide the required forms to be submitted at the time and date specified or accept an informal quote depending on the commodity. RFQ's received after the date and time specified will not be accepted.

Request for Bids (RFB)
Public Bids are required for any commodity, service, or public improvement when the anticipated expenditure exceeds the statutory bid threshold ($40,000.00), pursuant to N.J S.A. 40A:11-3, and must be submitted in accordance with the terms and conditions prescribed in the bid specifications.

Request for Bids (RFB), documents are available to download from our website; www.bernards.org under "Quick Links". All RFB's must be submitted on forms supplied by the Township. There may be a charge for a set of specifications as noted in the Notice to Bidders. Bid documents can be sent via FedEx providing payment in advance and requestors FedEx account number. Bid packages will be sent by most cost effective rate. Bernards Township will incur no expense in sending out bid packages.

Bid addenda will be issued on the township website at; www.bernards.org. It will be the bidders sole responsibility to be knowledgeable of all addenda related to this procurement.

Vendors are encouraged to read the Courier News legal advertisement or visit the township web site; www.bernards.org for "Notice to Bidders" for legal notification.

RFB's are publicly opened and read aloud on the date, time and location specified. Prospective bidders are invited to attend all openings. RFBs are available for inspection after bids have been opened.

Approval Process - Bids are evaluated for the responsive, responsible bidder’s compliance with bid specifications. After analysis, a resolution of award is submitted to the Bernards Township Committee. All awards or rejections normally occur within a thirty- (30) day time frame, but in no case more than sixty (60) days.

Notification of award/rejection will be made by written communication.

Procurement Opportunites (RFB, RFP, RFQ)

"SIGN ME UP"

For automatic notification of Bids, Request for Proposals, Request for Quotes, Bid Results etc, go to our web page at; www.bernards.org. In the upper right hand corner click on "Sign Me Up". Select “Bidding Opportunities”. Insert your first and last name and e-mail address in the boxes indicated. Click on "Sign Me Up" and you will receive automatic notifications of all future bid related activity.

Vendors are encouraged to read the Courier News or visit the township web site; www.bernards.org click on “Quick Links” for RFP, RFQ and RFB announcements.

New Jersey State Department of Local Government Services
http://www.state.nj.us/dca/lgs/

New Jersey Department of Labor
http://www.nj.gov/labor/lsse/lspubcon.html

Business Registration of Public Contractors
http://www.state.nj.us/dca/lgs/lpcl/index.shtml#BusinessRegistration

New Jersey State Department of Banking and Insurance
http://www.state.nj.us/dobi/surety.htm

Somerset County Cooperative Purchasing
http://www.co.somerset.nj.us

Q: What is the approval process?

A: Bids are evaluated for the best price, compliance with bid specifications, financial responsibility, reputation of vendor, service availability, and other relevant considerations.

After analysis, a recommendation is submitted to the Township Committee for award. All awards or rejections normally occur within a thirty (30) day time frame, but in no case more than sixty (60) days.

Notification of award/rejection will be made in writing.

Q: Where can I find bid announcements?

A: Vendors are encouraged to read the Courier News or visit the Township web site for RFP, RFQ and RFB announcements.

Important Links

New Jersey State Department of Local Government Services http://www.state.nj.us/dca/lgs/
New Jersey Department of Labor http://www.nj.gov/labor/lsse/lspubcon.html
Business Registration of Public Contractors http://www.state.nj.us/dca/lgs/lpcl/index.
shtml#BusinessRegistration
New Jersey State Department of Banking and Insurance http://www.state.nj.us/dobi/data/inscomp.htm
New Jersey State Department of Banking and Insurance http://www.state.nj.us/dobi/surety.htm
Somerset County Cooperative Purchasing http://www.co.somerset.nj.us
New Jersey League of Municipalities http://www.njslom.org

 

Departmental Contacts

Employee Name Position Phone Number
Francis Decibus Purchasing Agent (908) 204-3065

Thank you for visiting our website. Please contact us whenever an issue is important to you. The Township Committee and Administrator depend on your thoughts and comments, to ensure that at all times our service offerings are community driven.